Section one: Contracting authority
one.1) Name and addresses
LEEDS TRINITY UNIVERSITY
Brownberrie Lane,Horsforth
LEEDS
LS185HD
Contact
Lyndsay Glasper
Telephone
+44 1132837100
Country
United Kingdom
Region code
UKE42 - Leeds
Companies House
06305220
Internet address(es)
Main address
https://www.leedstrinity.ac.uk/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Space Management Solution
Reference number
ITS084LTU
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
CONTRACT AWARD NOTICE
Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus.
Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces.
This procurement appointed a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £197,887 / Highest offer: £490,046 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKE42 - Leeds
two.2.4) Description of the procurement
CONTRACT AWARD NOTICE
Leeds Trinity University is opening a new site in City and looking for a space management solution which will enable better use of space management. Phase one of this project will focus on delivering a solution for City for September 2024 but the later phases are to focus on integrating with existing solutions and implementing the solution for Horsforth campus.
Enhanced space utilisation is to be achieved for phase 1 non-teaching spaces.
This procurement appointed a partner to provide a new centralised space management solution, which can integrate seamlessly with existing timetabling, outlook exchange, space booking and building management solutions, and provide a facility for staff and students to book study rooms, meeting rooms and desks.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 12
Quality criterion - Name: Functional Requirements / Weighting: 48
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
1. The intended duration of the agreement is five years.
2. Following the initial term, the university reserves the right to further extend the agreement by 2 periods of 12 months, subject to ongoing requirement and supplier performance.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-008039
Section five. Award of contract
Contract No
ITS084LTU
Title
Space Management Solution
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
18 July 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
EventMAP Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN0 - Northern Ireland
Companies House
NI043256
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £700,000
Total value of the contract/lot: £198,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Leeds Trinity University
Leeds
Country
United Kingdom