Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
FCDO Services
Hanslope Park
Milton Keynes
MK19 7BH
Contact
FCDO Services Procurement Department
For the attention of
Claire Estick
Email(s)
FCDOServicesProject27@fco.gov.uk
Telephone
+44 1908515789
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
https://www.fcdoservices.gov.uk/
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
Project 27 - Provision of Global Logistics Services
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 26: Other services
Main site or location of works, place of delivery or of performance
UK and Overseas locations
NUTS code
- UK - United Kingdom
Duration of the framework agreement
Duration in years: 7
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between £40,000,000 and £70,000,000
two.1.5) Short description of the contract or purchase(s)
FCDO Services currently delivers the Diplomatic Bag to 236 Posts in 179 Countries and Islands worldwide. Deliveries are either via our Accompanied or Unaccompanied service. FCDO Services organise, pack and manage the Diplomatic Bag service on behalf of the Foreign Commonwealth and Development Office (FCDO) as well as other UK Government departments and agencies.
There are two separate elements to the Diplomatic Bag Service, the Accompanied Bag and the Unaccompanied Bag. Both elements of the Diplomatic Bag service operate under the terms of the Vienna Convention on Diplomatic Relations (VCDR) with Article 27 containing specific statements concerning the Diplomatic Bag. Coverage within the VCDR means that consignments held within diplomatic bags cannot be subject to inspection or scanning and cannot be opened or detained by local or national authorities.
This contract is for a Global logistics services to support the requirements of the Diplomatic Bag services through a variety of transport mediums, via a multi modal approach providing enhanced and secure movements of mail and material around the globe.
The contract requires the supplier to provide:
• a fully integrated service;
• door to door, port to port and for a small number of Posts door to airport services that has ease of use and clarity in communication
• UK to Post, Post to UK and occasionally Post to Post services
• simplified documentation management;
• unaccompanied and commercial shipments;
• Full scheduling capability; and
• consolidated UK billing
Contract is for an inital 4 year period with the option to extend 3 times, 12 months at a time.
two.1.6) Common procurement vocabulary (CPV)
- 64100000 - Post and courier services
Additional CPV code(s)
- 60160000 - Mail transport by road
- 60410000 - Scheduled air transport services
- 60420000 - Non-scheduled air transport services
- 60620000 - Transport by water of mail
- 63100000 - Cargo handling and storage services
- 63521000 - Freight transport agency services
- 63524000 - Transport document preparation services
- 64120000 - Courier services
- 64121000 - Multi-modal courier services
- 64121100 - Mail delivery services
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
two.1.8) Lots
This contract is divided into lots: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
This is a single lot agreement for a single supplier . The contract will be for an initial 4 year period with an option to extend for up to a further 3 years in multiples of 12 month increments
two.2.3) Information about renewals
This contract is subject to renewal: Yes
Number of possible renewals: 3
Section three. Legal, economic, financial and technical information
three.1) Conditions relating to the contract
three.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them
Selection criteria as stated in the procurement documents
three.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded
Selection criteria as stated in the procurement documents
three.1.4) Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information
This will be covered in the relevant contractual schedule.
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) - Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box 3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Restricted
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number
Objective criteria for choosing the limited number of candidates: Operators will be short listed via PQQ evaluation – Full evaluation criteria detailed in tender documentation
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.3) Administrative information
four.3.4) Time limit for receipt of tenders or requests to participate
29 October 2021
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.3) Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.