Section one: Contracting authority
one.1) Name and addresses
Trust Housing Association Ltd
12 New Mart Road
Edinburgh
EH14 1RL
Contact
Procurement Manager
Telephone
+44 1314443251
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11262
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR Software Solution (SaaS)
Reference number
FP-21-028
two.1.2) Main CPV code
- 72212450 - Time accounting or human resources software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of a software as a service solution for human resources management activities.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £375,983.36
two.2) Description
two.2.2) Additional CPV code(s)
- 72212450 - Time accounting or human resources software development services
- 79414000 - Human resources management consultancy services
- 72210000 - Programming services of packaged software products
- 72268000 - Software supply services
two.2.3) Place of performance
NUTS codes
- UKM7 - Eastern Scotland
two.2.4) Description of the procurement
Trust Housing Association will implement a cloud-based SaaS solution for Human Resource Management for approximately 720 employees with scope for additional employees over the life of the contract. The software solution will encompass core business requirements to include, but will not be limited to, and may involve expansion of services or modules: Employee Record Management, Recruitment and applicant tracking, self service for employees and line managers, absence management and reporting, time management. The contract is let for 8 years (including extensions)
two.2.5) Award criteria
Quality criterion - Name: Quality & Technical Capability / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
Trust Housing Association may seek to develop the software over the term of the contract with the addition of further service modules and/or upgrades to the existing SaaS solution.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-009512
Section five. Award of contract
Contract No
FP-21-028
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
3 August 2022
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Access UK Ltd
Garden Court,, Lockington Hall
Derby
de74 2rh
Telephone
+44 8453453300
Country
United Kingdom
NUTS code
- UKF - East Midlands (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £375,983.36
Total value of the contract/lot: £375,983.36
Section six. Complementary information
six.3) Additional information
(SC Ref:704991)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
27 Chambers Street
Edinburgh
EH1 1LB
Country
United Kingdom