Glow Wild Artists 2022 - 2025

Publication reference: 2021/S 000-024074
Publication date: 28 September 2021

F02: Contract notice

Section one: Contracting authority

one.1) Name and addresses


Kew Green




Sarah Jandu



United Kingdom

NUTS code

UKI75 - Hounslow and Richmond upon Thames

Internet address(es)
Main address

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

one.4) Type of the contracting authority

Ministry or any other national or federal authority

one.5) Main activity


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Glow Wild Artists 2022 - 2025

Reference number


two.1.2) Main CPV code
  • 92312000 - Artistic services
two.1.3) Type of contract


two.1.4) Short description

Royal Botanic Gardens, Kew are looking for artists to design and create installations for our Annual Glow Wild Winter Festival at Wakehurst.

two.1.5) Estimated total value

Value excluding VAT: £400,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)
  • 92312200 - Services provided by authors, composers, sculptors, entertainers and other individual artists
  • 92312250 - Services provided by individual artists
two.2.3) Place of performance
NUTS codes
  • UKJ - South East (England)
Main site or place of performance

Wakehurst, Ardingly, Haywards Heath, Sussex, RH17 6TN

two.2.4) Description of the procurement

We intend to appoint between 4 and 8 individual artists or organisations to create annual installations for our Winter Glow Wild Festival at Wakehurst. The contract will be for 4 years to cover the festivals from 2022 to 2025.

two.2.5) Award criteria

Quality criterion - Name: Total Quality Criteria / Weighting: 90

Cost criterion - Name: Total Commercial Criteria / Weighting: 10

two.2.6) Estimated value

Value excluding VAT: £400,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months


This contract is subject to renewal


two.2.10) Information about variants

Variants will be accepted: Yes

two.2.11) Information about options

Options: No

Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

1 November 2021

Local time


four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

10 November 2021

four.2.4) Languages in which tenders or requests to participate may be submitted


four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: No

six.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.4) Procedures for review

six.4.1) Review body

To be confirmed



United Kingdom