Section one: Contracting authority
one.1) Name and addresses
United Kingdom Atomic Energy Authority
Culham Campus
Abingdon
OX14 3DB
Contact
Guy Wells
Telephone
+44 0123546
Country
United Kingdom
Region code
UK - United Kingdom
National registration number
N/A
Internet address(es)
Main address
http://www.gov.uk/government/organisations/uk-atomic-energy-authority
Buyer's address
https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/72814
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84266&B=UKAEA
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=84266&B=UKAEA
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Computerised Maintenance Management System
Reference number
T/GW/108/24
two.1.2) Main CPV code
- 48420000 - Facilities management software package and software package suite
two.1.3) Type of contract
Supplies
two.1.4) Short description
The UKAEA has a requirement for a Computerised Maintenance Management System to support the Building and Facilities Management Department carry out multiple projects and day to day work across site with the direct participation of contracted building/facilities management contractors.
The requirements will include but not be limited to mobilisation, training , integration and on-going service support.
Values exclude VAT and are for the total length including potential extensions, mobilisation and inflationary increases.
two.1.5) Estimated total value
Value excluding VAT: £3,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48421000 - Facilities management software package
- 48422000 - Software package suites
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Oxfordshire
two.2.4) Description of the procurement
The overall requirements for the CMMS are to have a tool in which has the following functionality.
Job requests created through a remote Helpdesks, identification of callers. Duplicate and follow on work orders.
Maintenance Plan and Maintenance Schedule, including managing multiple maintenance strategies
Maintenance Projects and associated work orders.
Manage the performance of Planned and Reactive work against SLA / KPI's
Workflows and authorisations .
Customer self-service portal, to raise and track tickets raised and request for services.
Term (Prime) Contractor and Sub contractor access through a system Portal to create, view, update status and complete work orders.
Full enterprise Asset Management, managing assets through the whole asset lifecycle.
Asset management framework, tagging of assets, categorisation of assets (SFG20), registration of new assets.
Asset compliance showing all the regulatory compliance in a building or asset group.
Location Hierarchies and their details, from a geographic location, site, building, functional areas and room. The status of the location must be able to be displayed.
Audits and Inspections against locations, asset groups and jobs completed.
Notifications and Alerts as to the progress of work orders and when approaching deadlines or SLA's.
Inventory stock software system to capture all existing spares and consumables, allocations to jobs, stock location and re-order.
Contract Management details, templates and performance criteria.
Lease Management to hold lease details, manage onboarding process, inspections and complaints.
Reporting across all application functions, standard and user created reports and dashboards.
Integrations and interfaces with SFG20, BIM COBIE files, MS Power BI.
System access via mobile devices, with the ability to work offline.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Mobilisation stage +3 years +1+1+1 = 6 years.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 7
Objective criteria for choosing the limited number of candidates:
In SQ document.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
+1+1+1.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is a restricted process and only those companies meeting the criteria set out at selection stage will be invited to tender.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Refer to Procurement Documents for information.
three.1.2) Economic and financial standing
List and brief description of selection criteria
Refer to Procurement Documents for information.
Minimum level(s) of standards possibly required
Refer to Procurement Documents for information.
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Refer to Procurement Documents for information.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 September 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
2 October 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 6 years
six.4) Procedures for review
six.4.1) Review body
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority
six.4.2) Body responsible for mediation procedures
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly.
(generally within 3 months).
six.4.4) Service from which information about the review procedure may be obtained
UK Atomic Energy Authority
Culham Science Centre
Abingdon
OX14 3DB
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/uk-atomic-energy-authority