Section one: Contracting authority/entity
one.1) Name and addresses
Procurement and Logistics Service
Greenmount House, Woodside Road Industrial Estate, Woodside Road
Ballymena
BT42 4TP
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance of Air Conditioning and Refrigeration Equipment
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 42512500 - Parts of air-conditioning machines
- 42500000 - Cooling and ventilation equipment
- 42113130 - Condenser air-cooling systems
- 42122161 - Cooling-water pumps
- 31161200 - Gas cooling systems
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
Maintenance of Air Conditioning and Refrigeration Equipment.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
84
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 005-005621
Section five. Award of contract/concession
Contract No
88220
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
29 December 2015
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
AN Shilliday Co Ltd
Armagh
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Coolair Refrigeration and Air Conditioning NI Ltd
Ballyclare
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Valside Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Bel-Air Services NI Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £16,200,000
Section six. Complementary information
six.3) Additional information
The Terms and Conditions of the current Contract 88220 have been varied to allow for 3 x 6 months provision for extension, which may be utilised where the renewal procurement exercise is delayed, where there are no suitable tenders or where the procurement is the subject of a legal challenge preventing the award of the contract(s). This Modification Notice is to inform the market that the contracts outlined earlier may be extended by up to 18 months over and above the duration stated in Section II.2.7.
six.4) Procedures for review
six.4.1) Review body
Business Services Organisation
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50000000 - Repair and maintenance services
seven.1.2) Additional CPV code(s)
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 42512500 - Parts of air-conditioning machines
- 42500000 - Cooling and ventilation equipment
- 42113130 - Condenser air-cooling systems
- 42122161 - Cooling-water pumps
- 31161200 - Gas cooling systems
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The Terms and Conditions of the current Contract 88220 have been varied to allow for 3 x 6 months provision for
extension, which may be utilised where the renewal procurement exercise is delayed, where there are no suitable tenders or where the procurement is the subject of a legal challenge preventing the award of the contract(s). This Modification Notice is to inform the market that the contracts outlined earlier may be extended by up to 18 months over and above the duration stated in Section II.2.7.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
102
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£16,200,000
seven.1.7) Name and address of the contractor/concessionaire
AN Shilliday Co Ltd
Armagh
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Coolair Refrigeration and Air Conditioning NI Ltd
Ballyclare
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Valside Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Bel-Air Services NI Ltd
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The Terms and Conditions of the current Contract 88220 have been varied to allow for 3 x 6 months provision for extension, which may be utilised where the renewal procurement exercise is delayed, where there are no suitable tenders or where the procurement is the subject of a legal challenge preventing the award of the contract(s). This Modification Notice is to inform the market that the contracts outlined earlier may be extended by up to 18 months over and above the duration stated in Section II.2.7.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
These modifications are made under the provisions set out in Regulation 72 (1) (c) (i), (ii) and (iii). The need for contract modification has been brought about by the unforeseen circumstances causing delay in the tender process and is required to ensure continuity of contractual cover until the tender process can be concluded.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £16,200,000
Total contract value after the modifications
Value excluding VAT: £16,200,000