Section one: Contracting authority
one.1) Name and addresses
Aberystwyth University
c/o Finance Department, 12 Science Park, Cefn LLan
Aberystwyth
SY23 3AH
Contact
Francesca Robinson
Telephone
+44 1970628765
Country
United Kingdom
NUTS code
UKL1 - West Wales and the Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/
one.4) Type of the contracting authority
Other type
University
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Minor Works Dynamic Purchasing System
Reference number
AU/2022/344
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
Aberystwyth University, the Lead Authority is inviting applications from suitably qualified and experience suppliers to be appointed under a Minor Works Dynamic Purchasing System (‘MWDPS’) for the provision of minor works and related services to be utilised by Aberystwyth University (AU) Ceredigion County Council, UWTSD Group, Barcud Cyf, Dyfed-Powys Police, and The National Library (the “Partners”)
The University is seeking to appoint a number of contractors that consistently meet the standards required. The contractors will need to be able to provide a range of works to meet the varying requirements the Partners and other organisations.
The DPS will not be divided into defined Lots. Whilst the word Lots has been used in this procurement, this was used in the context of gathering together a number of Categories under one title. Contractors are asked to complete a matrix to provide details of the services that they can undertake. Contractors can apply for as many work categories as they wish and are advised that there are over 70 to choose from. The headline labels are:
General Building
Mechanical Engineering incl. HVAC
Electrical Engineering incl. Security
Groundworks
Multidisciplinary Construction Work
Horticulture / Grounds Maintenance
Some Call Off Competitions may be with Grant Funding. You will be made aware at the time of Call Off if needed.
two.1.5) Estimated total value
Value excluding VAT: £62,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 45111200 - Site preparation and clearance work
- 45111300 - Dismantling works
- 45112000 - Excavating and earthmoving work
- 45112100 - Trench-digging work
- 45112400 - Excavating work
- 45112500 - Earthmoving work
- 45112700 - Landscaping work
- 45113000 - Siteworks
- 45200000 - Works for complete or part construction and civil engineering work
- 45210000 - Building construction work
- 45211310 - Bathrooms construction work
- 45212290 - Repair and maintenance work in connection with sports facilities
- 45212320 - Construction work for buildings relating to artistic performances
- 45213150 - Office block construction work
- 45213210 - Cold-storage installations
- 45213312 - Car park building construction work
- 45214000 - Construction work for buildings relating to education and research
- 45214631 - Installation works of cleanrooms
- 45220000 - Engineering works and construction works
- 45223200 - Structural works
- 45223000 - Structures construction work
- 45223300 - Parking lot construction work
- 45231221 - Gas supply mains construction work
- 45231300 - Construction work for water and sewage pipelines
- 45231400 - Construction work for electricity power lines
- 45231223 - Gas distribution ancillary work
- 45232141 - Heating works
- 45232330 - Erection of aerials
- 45232440 - Construction work for sewage pipes
- 45232450 - Drainage construction works
- 45233000 - Construction, foundation and surface works for highways, roads
- 45233200 - Various surface works
- 45233226 - Access road construction work
- 45233290 - Installation of road signs
- 45233280 - Erection of road-barriers
- 45259000 - Repair and maintenance of plant
- 45259300 - Heating-plant repair and maintenance work
- 45260000 - Roof works and other special trade construction works
- 45261410 - Roof insulation work
- 45261300 - Flashing and guttering work
- 45261900 - Roof repair and maintenance work
- 45262000 - Special trade construction works other than roof works
- 45262100 - Scaffolding work
- 45262300 - Concrete work
- 45262690 - Refurbishment of run-down buildings
- 45262680 - Welding
- 45262670 - Metalworking
- 45262660 - Asbestos-removal work
- 45262640 - Environmental improvement works
- 45262620 - Supporting walls
- 45262600 - Miscellaneous special-trade construction work
- 45262800 - Building extension work
- 45262700 - Building alteration work
- 45300000 - Building installation work
- 45310000 - Electrical installation work
- 45311000 - Electrical wiring and fitting work
- 45312000 - Alarm system and antenna installation work
- 45312100 - Fire-alarm system installation work
- 45312200 - Burglar-alarm system installation work
- 45312310 - Lightning-protection works
- 45315000 - Electrical installation work of heating and other electrical building-equipment
- 45315300 - Electricity supply installations
- 45324000 - Plasterboard works
- 45330000 - Plumbing and sanitary works
- 45331000 - Heating, ventilation and air-conditioning installation work
- 45331100 - Central-heating installation work
- 45331110 - Boiler installation work
- 45331220 - Air-conditioning installation work
- 45331231 - Installation work of refrigeration equipment
- 45340000 - Fencing, railing and safety equipment installation work
- 45343000 - Fire-prevention installation works
- 45350000 - Mechanical installations
- 45351000 - Mechanical engineering installation works
- 45400000 - Building completion work
- 45410000 - Plastering work
- 45420000 - Joinery and carpentry installation work
- 45421143 - Installation work of blinds
- 45421151 - Installation of fitted kitchens
- 45421160 - Ironmongery work
- 45430000 - Floor and wall covering work
- 45442100 - Painting work
- 45451000 - Decoration work
- 45453100 - Refurbishment work
- 45454000 - Restructuring work
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 77314000 - Grounds maintenance services
- 71631430 - Leak-testing services
- 77211500 - Tree-maintenance services
- 71632000 - Technical testing services
- 98395000 - Locksmith services
- 50413000 - Repair and maintenance services of checking apparatus
- 50531200 - Gas appliance maintenance services
- 50230000 - Repair, maintenance and associated services related to roads and other equipment
- 71421000 - Landscape gardening services
- 44613700 - Refuse skips
- 44221000 - Windows, doors and related items
two.2.3) Place of performance
NUTS codes
- UKL1 - West Wales and the Valleys
Main site or place of performance
Ceredigion
two.2.4) Description of the procurement
Aberystwyth University, the Lead Authority is inviting applications from suitably qualified and experience suppliers to be appointed under a Minor Works Dynamic Purchasing System (‘MWDPS’) for the provision of minor works and related services to be utilised by Aberystwyth University (AU) Ceredigion County Council, UWTSD Group, Barcud Cyf, Dyfed-Powys Police, and The National Library (the “Partners”)
The University is seeking to appoint a number of contractors that consistently meet the standards required. The contractors will need to be able to provide a range of works to meet the varying requirements the Partners and other organisations.
The DPS will not be divided into defined Lots. Whilst the word Lots has been used in this procurement, this was used in the context of gathering together a number of Categories under one title. Contractors are asked to complete a matrix to provide details of the services that they can undertake. Contractors can apply for as many work categories as they wish and are advised that there are over 70 to choose from. The headline labels are:
General Building
Mechanical Engineering incl. HVAC
Electrical Engineering incl. Security
Groundworks
Multidisciplinary Construction Work
Horticulture / Grounds Maintenance
Some Call Off Competitions may be with Grant Funding. You will be made aware at the time of Call Off if needed
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
4 Years with the option to extend for 2 x 24 month periods (4+2+2)
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The works to be procured under the proposed DPS are likely to be wide and varied, there are over 70 categories on offer.
The DPS in itself not a contract; contracts are only formed when Works are called-off under the DPS. The tender documents issued by the Partners for specific call-offs under this DPS will fully confirm the specific terms and conditions applicable for the execution of the Works.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Partners may request an economic operator (Contractor) to provide a certificate from the Registrar of Companies stating that he is certified as incorporated or registered or, where he is not so certified, a certificate stating that the person concerned has declared on oath that he is engaged in the profession in a specific place under a given business name.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Contract documents available on PQQ 33312 which can be found at https://etenderwales.bravosolution.co.uk/
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
The dynamic purchasing system might be used by additional purchasers
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
30 September 2022
Local time
12:00pm
Changed to:
Date
23 August 2030
Local time
12:00pm
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 October 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=124284
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
The Partners will define any requirements in their call-off competition.
(WA Ref:124284)
The buyer considers that this contract is suitable for consortia.
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom