Section one: Contracting authority
one.1) Name and addresses
Commercial Services Kent Ltd
Head Office, 1 Abbey Wood Group, Kings Hill
West Malling
ME19 4YT
Contact
Mr Ian Day
Telephone
+44 1622236697
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
http://www.commercialservices.org.uk
Buyer's address
http://www.commercialservices.org.uk
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Workshop Management System - Y22017
Reference number
DN572313
two.1.2) Main CPV code
- 48420000 - Facilities management software package and software package suite
two.1.3) Type of contract
Supplies
two.1.4) Short description
We are looking to procure a Workshop Management System that fulfils our end to end needs from Quote to invoice and beyond.
Our business is a multi badged heavy and light fleet workshop and we are looking for a system that can grow with us and our Clients in our unique market place, and manage our complex stock requirements from 100s of suppliers in one place.
We have a number of workshops and are taking this opportunity to update our processes, so hand held devises and top end industry standards are key as we look to future proof our business.
Our "must haves" in a system are listed below however if you cannot provide one of these but have an alternative we would still like to hear from you
Diary booking system that links to other online outlets (Autodata/DVLA) reducing the input time and shows in reportable data for productivity and availability
Quote to acceptance in one seamless transition removing the need double key data
Stock Management system that that integrates into an invoicing system providing unique ordering numbers and trackable stock allocation as well as the option to mark up stock dependent on customer contract
Mobile App that has the ability down load jobs onto for a mobile engineer to undertake service, and upload conditioning photos
Invoicing off platform, exportable to the PS Financials, with fully customising invoicing with the ability to see Engineer write ups and parts used
Reports and Data Storage Facilities are key and we would also like to see options for portals
Customisation and Support is fundamental to our plan as we understand that our needs may not be a off the shelve product .. how can you tailor and support are needs ?
We would like interested parties to confirm in their reply....who currently uses the systems they support (companies on their portfolio list) and provide a demo or details of the product they are proposing along with a high level cost matrix via the following email … cts.info@csltd.org.uk
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
We are looking to procure a Workshop Management System that fulfils our end to end needs from Quote to invoice and beyond.
Our business is a multi badged heavy and light fleet workshop and we are looking for a system that can grow with us and our Clients in our unique market place, and manage our complex stock requirements from 100s of suppliers in one place.
We have a number of workshops and are taking this opportunity to update our processes, so hand held devises and top end industry standards are key as we look to future proof our business.
Our "must haves" in a system are listed below however if you cannot provide one of these but have an alternative we would still like to hear from you
Diary booking system that links to other online outlets (Autodata/DVLA) reducing the input time and shows in reportable data for productivity and availability
Quote to acceptance in one seamless transition removing the need double key data
Stock Management system that that integrates into an invoicing system providing unique ordering numbers and trackable stock allocation as well as the option to mark up stock dependent on customer contract
Mobile App that has the ability down load jobs onto for a mobile engineer to undertake service, and upload conditioning photos
Invoicing off platform, exportable to the PS Financials, with fully customising invoicing with the ability to see Engineer write ups and parts used
Reports and Data Storage Facilities are key and we would also like to see options for portals
Customisation and Support is fundamental to our plan as we understand that our needs may not be a off the shelve product .. how can you tailor and support are needs ?
We would like interested parties to confirm in their reply....who currently uses the systems they support (companies on their portfolio list) and provide a demo or details of the product they are proposing along with a high level cost matrix via the following email … cts.info@csltd.org.uk
two.2.14) Additional information
We would like interested parties to confirm in their reply....who currently uses the systems they support (companies on their portfolio list) and provide a demo or details of the product they are proposing along with a high level cost matrix via the following email … cts.info@csltd.org.uk
two.3) Estimated date of publication of contract notice
31 January 2022
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.3) Additional information
We would like interested parties to confirm in their reply....who currently uses the systems they support (companies on their portfolio list) and provide a demo or details of the product they are proposing along with a high level cost matrix via the following email … cts.info@csltd.org.uk