- Scope of the procurement
- Lot 1. Provision of Isles Haulage Services for the Island of Shapinsay
- Lot 2. Provision of Isles Haulage Services for Island of Rousay
- Lot 3. Provision of Isles Haulage Services for the Island of Hoy
- Lot 4. Provision of Isles Haulage Services for the Island of Stronsay
- Lot 5. Provision of Isles Haulage Services for the Island of Eday
- Lot 6. Provision of Isles Haulage Services for the Islands of Sanday
- Lot 7. Provision of Isles Haulage Services for Island of Westray
- Lot 8. Provision of Isles Haulage Services for Island of Flotta
Section one: Contracting authority
one.1) Name and addresses
Orkney Islands Council
Council Offices, School Place
Kirkwall
KW15 1NY
Contact
Bruce Pinkerton
Country
United Kingdom
NUTS code
UKM65 - Orkney Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Isles Haulage Services
Reference number
OIC/PROC/1325
two.1.2) Main CPV code
- 60100000 - Road transport services
two.1.3) Type of contract
Services
two.1.4) Short description
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
8
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Bidders may submit a bid for one or for any number of LOTs, there is no limit on which lots could be combined.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for the Island of Shapinsay
Lot No
1
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Following the initial 34 months this contract will be subject to 2 x 12 month options to extend which will be at the discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for Island of Rousay
Lot No
2
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for the Island of Hoy
Lot No
3
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for the Island of Stronsay
Lot No
4
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for the Island of Eday
Lot No
5
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for the Islands of Sanday
Lot No
6
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Initial contract duration of 34 Months with an option to extend for a further 2 x 12 months at the discretion of the Authority.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for Island of Westray
Lot No
7
two.2.2) Additional CPV code(s)
- 60100000 - Road transport services
- 60112000 - Public road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Following the initial 34 months this contract will be subject to 2 x 12 month options to extend which will be at the discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
two.2) Description
two.2.1) Title
Provision of Isles Haulage Services for Island of Flotta
Lot No
8
two.2.2) Additional CPV code(s)
- 60112000 - Public road transport services
- 60100000 - Road transport services
two.2.3) Place of performance
NUTS codes
- UKM65 - Orkney Islands
two.2.4) Description of the procurement
Orkney Islands Council (“the Authority”) has a requirement for the provision of haulage services, for aggregate and rock salt from Cursiter Quarry to the majority of the Islands within the Orkney Island Group, listed as 8 separate lots.
Predominantly during the “Summer” months, noted as April – September, Contractors will be expected to be able to commence collecting and delivering the Aggregate within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of aggregate, within the timescales required.
Predominantly during the “Winter” months, noted as October – March, Contractors will be expected to be able to commence collecting and delivering the Rock Salt within a minimum notice period of 7 (seven) days, at a minimum carriage rate of one full vehicle load per week. There is the possibility that outwith the noted months, Contractors may be required to provide haulage of rock salt, within the timescales required.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
two.2.5) Award criteria
Quality criterion - Name: Method Statement / Weighting: 15
Quality criterion - Name: Contract Management / Weighting: 10
Quality criterion - Name: Employment / Weighting: 5
Price - Weighting: 70
two.2.6) Estimated value
Value excluding VAT: £37,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
34
This contract is subject to renewal
Yes
Description of renewals
Following the initial 34 months this contract will be subject to 2 x 12 month options to extend which will be at the discretion of the Council.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The new contracts will be for a 58 month duration commencing 1st December 2021 to 30 September 2026 with an initial contract term of 34 months with the option to extend for a further 2 x 12 months. The value of the contract is estimated over the 58 month duration of the contract.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As stated in the procurement documentation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module.
three.1.3) Technical and professional ability
List and brief description of selection criteria
The relevant selection criteria will be included in the SPD Scotland module.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the procurement documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
25 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 October 2021
Local time
2:00pm
Information about authorised persons and opening procedure
Virtually via Microsoft Teams by Three Officers with delegated authority
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: June 2026
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders.
Late tenders will not be considered by the Council and all questions are to be submitted via the Question and Answers section of this contract advertisement on PCS.
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session.
Tenderers should complete the SPD (Scotland) document contained within the SPD Module attached to this notice.
Orkney Islands Council provides no guarantee of the quantity, if any, of material to be transported on an annual basis.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=668310.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Provision of training, employment, work experience placements, apprenticeships or volunteering opportunities for members of our local communities experiencing long-term unemployment including adults with learning disabilities registered on employment support schemes, and young people not in employment, education or training, where appropriate.
(SC Ref:668310)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=668310
six.4) Procedures for review
six.4.1) Review body
Kirkwall Sheriff Court
Kirkwall
KW15 1PD
Telephone
+44 1856872110
Country
United Kingdom