Section one: Contracting authority
one.1) Name and addresses
Horsham District Council
Parkside, Chart Way
HORSHAM
RH121RL
Telephone
+44 1403215299
Country
United Kingdom
Region code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Crawley Borough Council
Crawley
Country
United Kingdom
Region code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Mole Valley District Council
Dorking
Country
United Kingdom
Region code
UKJ25 - West Surrey
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.1) Name and addresses
Mid Sussex District Council
Haywards Heath
Country
United Kingdom
Region code
UKJ28 - West Sussex (North East)
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council - Cleaning Services Contract
two.1.2) Main CPV code
- 90911200 - Building-cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Horsham District Council, Crawley Borough Council, Mole Valley District Council and Mid Sussex District Council have awarded contracts for the provision of cleaning services. The tender process was split into three separate Lots, each with differing requirements and contract terms. Bidders were able to submit bids for one or multiple Lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £6,740,000
two.2) Description
two.2.1) Title
Office and General cleaning services
Lot No
1
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Horsham District Council, Crawley Borough Council and Mole Valley District Council invite tenders for the provision of Office Cleaning and General Cleaning Services of free to access public facing areas such as toilet blocks, community centres.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
After the initial term of 4 years, a possible extension of 2 years may be agreed by both parties.
two.2) Description
two.2.1) Title
General cleaning services for specialist buildings such as theatres and museums
Lot No
2
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ - South East (England)
two.2.4) Description of the procurement
Horsham District Council and Mole Valley District Council invite tenders for the provision of Cleaning and General Cleaning Services of specialist buildings such as theatres and museums.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
After the initial term of 4 years, the contract may be extended by 2 years upon agreement of both parties.
two.2) Description
two.2.1) Title
Office cleaning and general cleaning for Mid Sussex District Council
Lot No
3
two.2.2) Additional CPV code(s)
- 90911200 - Building-cleaning services
two.2.3) Place of performance
NUTS codes
- UKJ28 - West Sussex (North East)
two.2.4) Description of the procurement
Mid Sussex District Council invite bids for the provision of office cleaning and general cleaning within Mid Sussex District Council
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
After the initial 4 year term, an additional 2 year extension may be agreed by both parties.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-035896
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1
Lot No
1
Title
Horsham District Council Building Cleaning Services contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 April 2024
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Monitor Services Limited
Gravesend
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
02641435
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £810,000
Section five. Award of contract
Contract No
2
Lot No
1
Title
Crawley Borough Council Building Cleaning Services contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 April 2024
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Monitor Services Limited
Gravesend
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
02641435
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,219,000
Section five. Award of contract
Contract No
3
Lot No
1
Title
Mole Valley District Council Building Cleaning Services contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 April 2024
five.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Monitor Services Limited
Gravesend
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
Companies House
02641435
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £695,000
Section five. Award of contract
Contract No
4
Lot No
2
Title
Mole Valley District Council Dorking Halls cleaning services contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 May 2024
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TC Facilities Management Limited
Tadworth
Country
United Kingdom
NUTS code
- UKJ26 - East Surrey
Companies House
02567667
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £296,000
Section five. Award of contract
Contract No
5
Lot No
2
Title
Horsham District Council Capitol Theatre and Museum cleaning services contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 May 2024
five.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TC Facilities Management Limited
Tadworth
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
02567667
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £369,000
Section five. Award of contract
Contract No
6
Lot No
3
Title
Mid Sussex District Council Building Cleaning Services contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
15 May 2024
five.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
TC Facilities Management Limited
Tadworth
Country
United Kingdom
NUTS code
- UKJ28 - West Sussex (North East)
Companies House
02567667
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,351,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Horsham District Council
Horsham
Country
United Kingdom