Section one: Contracting authority
one.1) Name and addresses
Newcastle-under-Lyme Borough Council
Castle House, Barracks Road
Newcastle-under-Lyme
ST5 1BL
Contact
James Holland
james.holland@newcastle-staffs.gov.uk
Telephone
+44 1782717717
Fax
+44 1782711032
Country
United Kingdom
NUTS code
UKG23 - Stoke-on-Trent
Internet address(es)
Main address
http://www.newcastle-staffs.gov.uk/
Buyer's address
https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA0592
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TRANSPORTATION OF MATERIAL
two.1.2) Main CPV code
- 90500000 - Refuse and waste related services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste and the Transportation of Paper & Card
two.1.5) Estimated total value
Value excluding VAT: £480,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
LOT 1: Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste
LOT 2: Transportation of Paper & Card
two.2) Description
two.2.1) Title
Transportation of Paper & Card
Lot No
2
two.2.2) Additional CPV code(s)
- 44613800 - Containers for waste material
- 34928480 - Waste and rubbish containers and bins
- 90512000 - Refuse transport services
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
Main site or place of performance
Newcastle-under-Lyme, Stoke-on-Trent, Staffordshire
two.2.4) Description of the procurement
The contractor is to transport Card and Paper. The contract shall be effective from no later than 5th August 2022 to 8th August 2024 with a possible extension of two, one year periods, upon satisfactory service delivery as deemed by the Council.
The Council shall deliver all waste to Knutton Lane Depot, Knutton Lane, Newcastle, ST5 2SL for the contractor to provide suitable licensed onward transportation to the Councils designated treatment facility(s).
To provide:-
Transport from Knutton Lane, Newcastle-under-Lyme, ST5 2SL to end processer / disposal point.
The Contractor shall maintain a certified system for recording weights of waste delivered to the treatment site which is approved by Staffordshire County Council. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.
All material must be removed from site within 2 days (48 hours) from the Council’s request.
The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
16 October 2023
End date
15 October 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Council will consider variants or alternate proposal(s) to the specification provided.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The quantities of waste collected by the Council will vary on a daily and annual basis. No guarantee can or will be offered by the Council in this regard and the Contractor shall make due allowance to deal with surges by having adequate storage areas or suitably sized treatment plant.
The Council cannot guarantee the tonnage of material that will be collected.
two.2) Description
two.2.1) Title
Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste
Lot No
1
two.2.2) Additional CPV code(s)
- 44613800 - Containers for waste material
- 45232470 - Waste transfer station
- 34928480 - Waste and rubbish containers and bins
two.2.3) Place of performance
NUTS codes
- UKG23 - Stoke-on-Trent
Main site or place of performance
Newcastle-under-Lyme, Stoke-on-Trent, Staffordshire
two.2.4) Description of the procurement
Provision of Containers and Transportation of Litter, Bulky Waste, Green Waste:
The contractor is to supply containers (either 35 or 50 cubic metres) and transportation. The contract shall be effective from no later than 5th August 2022 to 8th August 2024 with a possible extension of two, One year periods, upon satisfactory service delivery as deemed by the Council.
The Council shall deliver all waste to its Knutton Lane Depot, Knutton Lane, Newcastle, ST5 2SL for the contractor to provide suitable and sufficient on site storage and licensed onward transportation to the Councils designated treatment facility(s).
1.1 To provide:-
Containers for Litter, Bulky items and Green waste.
Transport from Knutton Lane, Newcastle-under-Lyme, ST5 2SL to end processer / disposal point.
The Contractor shall maintain a certified system for recording weights of waste delivered to the treatment site which is approved by Staffordshire County Council. A weighbridge ticket shall be issued for each delivery. A copy of the ticket together with a summary sheet showing the tickets issued for each working day shall be provided to the Council within 7 days of the end of each accounting period.
All material must be removed from site within 2 days (48 hours) from the Council’s request.
The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
16 October 2023
End date
15 October 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
The Council will consider variants or alternate proposal(s) to the specification provided.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Quantities Collected
The quantities of waste collected by the Council will vary on a daily and annual basis. No guarantee can or will be offered by the Council in this regard and the Contractor shall make due allowance to deal with surges by having adequate storage areas or suitably sized treatment plant.
The Council cannot guarantee the tonnage of material that will be collected.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The container(s) provided by the contractor must be capable of storing the material in accordance with Environment Agency Licensing requirements.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As contained in the Invitation to Tenders Documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 September 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 September 2023
Local time
10:00am
Place
The Borough Council of Newcastle-under-Lyme, Castle House, Barracks Road, Newcastle-under-Lyme, ST5 1BL
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=226372.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:226372)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit