Section one: Contracting authority
one.1) Name and addresses
The Cabinet Office
1 Horseguards Road
London
SW1A 2HQ
csps.futureservice@cabinetoffice.gov.uk
Telephone
+44 3454102222
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/cabinetoffice
Buyer's address
https://crowncommercialservice.bravosolution.co.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Other activity
Central Government
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
RM6326
Reference number
2022/S 000-003500
two.1.2) Main CPV code
- 75320000 - Government employee pension schemes
two.1.3) Type of contract
Services
two.1.4) Short description
This Award Notice relates solely to Lot 2: Procurement for the provision of pension administration for the Royal Mail Statutory Pension Scheme (RMSPS).
The RMSPS is managed by the Authority. The current contract expires on 30 September 2024.
The RMSPS is the 6th largest public sector pension scheme in the United Kingdom, with approximately 365,000 members
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £48,000,000
two.2) Description
two.2.1) Title
Procurement for the provision of pension administration for the RMSPS
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 66520000 - Pension services
- 75100000 - Administration services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The provision of administration services for the RMSPS. The pension administration services include the following: finance, accounting and taxation services; administration services;
interactions with members including portal provision/self-service; maintenance of accurate and clean member and scheme data;
member communications (including managing and operating a helpline and website, issuing annual benefits statements, lifetime allowance statements, annual pension increase communications, scheme newsletters and leaflets);
pension payroll services (bulk and individual payroll services) and pensioner existence checking;
accurate and timely calculation of pension benefits;
reporting, including management information and provision of data, information and scheme returns to regulators and other bodies as needed;
working with the Royal Mail Pension Plan (RMPP) pension administration providers and set up processes for the timely sharing of data, information and calculations as required to enable the processing of benefits for members including AVC benefits;
interaction with RMPP’s pension administration providers and Royal Mail Group and Post Office Limited as employers of RMSPS beneficiaries as appropriate to align as far as possible timeliness and content of communications to members;
and liaison with any scheme medical advisor that may be appointed by the Authority.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 75
Price - Weighting: 25
two.2.11) Information about options
Options: Yes
Description of options
Price was not the only award criterion and all criteria was stated only in the procurement documents
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The total value provided is based on a total contract period of 114 months including transition and potential extension options
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-003500
Section five. Award of contract
Lot No
Lot 2
Title
Procurement for the provision of pension administration for the Royal Mail Statutory Pensions Scheme
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 July 2024
five.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Capita Pension Solutions Limited
65 Gresham Street
London
EC2V 7NQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £48,000,000
Section six. Complementary information
six.3) Additional information
As part of this contract award notice the redacted Commercial Agreement can be found within contracts finder.
The contracts Finder link can be found here https://www.contractsfinder.service.gov.uk/Notice/c2e83344-f0f7-4554-a178-af25d3cc3e2f
On 02/04/2014, the Government introduced its Government Security Classifications (GSC) scheme which replaced the Government Protective Marking Scheme (GPMS).
A key aspect is the reduction in the number of security classifications used. All bidders were required to make themselves aware of the changes as it may impact this requirement.
This link provides information on the GSC at: https://www.gov.uk/government/publications/government-security-classifications
Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products/services.
Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme.
The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet.
To participate in this procurement, bidders were required to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.
six.4) Procedures for review
six.4.1) Review body
The Cabinet Office
1 Horseguards Road
London
SW1A 2HQ
csps.futureservice@cabinetoffice.gov.uk
Country
United Kingdom