Section one: Contracting authority
one.1) Name and addresses
Edgewick Primary School and Park Hill Primary School
Edgewick Primary School, Cross Road, Coventry
West Midlands
CV6 5GP
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG3 - West Midlands
Internet address(es)
Main address
http://www.edgewick.coventry.sch.uk/
one.1) Name and addresses
Park Hill Primary School
Lower Eastern Green Lane
Coventry
CV5 7LR
tenders@litmuspartnership.co.uk
Country
United Kingdom
Region code
UKG3 - West Midlands
Internet address(es)
Main address
https://www.parkhillprimaryschool.co.uk/
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/8Q3E76A3V5
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Edgewick Primary School and Park Hill Primary School ~ Catering Tender
two.1.2) Main CPV code
- 55524000 - School catering services
two.1.3) Type of contract
Services
two.1.4) Short description
Edgewick Primary School and Parkhill Primary School are community schools located in Coventry that have come together in seeking a new catering partner.
two.1.5) Estimated total value
Value excluding VAT: £1,070,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG3 - West Midlands
Main site or place of performance
West Midlands
two.2.4) Description of the procurement
Both Edgewick Primary School and Park Hill Primary school have joined together in embarking on this tender process with the intention of appointing an experienced Catering contractor to deliver full catering services at both the schools.
The contract is intended to commence as per the below;
Edgewick Primary School on 1st January 2025 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration.
Park Hill Primary School on 1st April 2025 and will be for an initial period of 3 years plus an option to extend by 2 years up to a maximum of 5 years in duration.
The turnover for Edgewick Primary School is estimated to be Circa £114,000, £342,000 over 3 years for the initial period.
The turnover for Park Hill Primary School is estimated to be Circa £100,000, £300,000 over 3 years for the initial period.
Combined turnover is estimated to be circa £642,000 over 3 years for the initial period
Objectives
Both Schools have joined up to run a group tender exercise in seeking to appoint a catering partner who will work in collaboration with the schools and whose initiative and innovation will be welcomed for the provision of service within the existing facilities of the schools with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The wish is for the successful contractor to review the current range of services offered at the schools and make recommendations accordingly.
The expectation of the successful contractor is to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, sourced ingredients being prepared on-site. The Schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The Schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning.
The schools are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding funding improvements as part of the Contractor’s tender submission would be welcomed.
The contract offered covers the scope for the provision of all catering services within the School, which currently includes, Breakfast, lunch, hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.
Whilst the schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price.
Ultimately, it is important that the Contractor can demonstrate an ability to manage an efficient catering service through the application of effective staff training, management and quality controls that deliver continual ‘best value’ to all schools within the Trust.
Other notes:
•Please be advised that this contract will be let on a 3 + 1 + 1 year basis.
•Please be advised that there are staff on LGPS at both schools.
•Please be advised that the catering service is currently contracted to;
o Alliance in Partnership at Edgewick Primary School
o Solihull Catering at Park Hill Primary School
•The winning bidder is required to pay the Litmus tender fee of £4,000 plus VAT, directly to the Litmus Partnership, upon contract award.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,070,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 January 2025
End date
31 December 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://litmustms.co.uk/respond/8Q3E76A3V5
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
Accelerated procedure
Justification:
Contract start date January 2025
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 September 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
30 September 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-West-Midlands:-School-catering-services./8Q3E76A3V5
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/8Q3E76A3V5
GO Reference: GO-2024729-PRO-27059302
six.4) Procedures for review
six.4.1) Review body
Edgewick Primary School and Park Hill Primary School
Edgewick Primary School, Cross Road, Coventry
West Midlands
CV6 5GP
Country
United Kingdom