Section one: Contracting authority
one.1) Name and addresses
Belfast City Council
9 - 21 Adelaide Street
Belfast
BT2 8DJ
Country
United Kingdom
NUTS code
UKN06 - Belfast
Internet address(es)
Main address
Buyer's address
https://e-sourcingni.bravosolution.co.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Provision of Cleaning Services
Reference number
T2193
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Belfast City Council ("the Council") has awarded a contract for the provision of cleaning services following an open tender procedure.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,500,000
two.2) Description
two.2.2) Additional CPV code(s)
- 16613000 - Machines for cleaning, sorting or grading seed, grain or dried vegetables
- 85000000 - Health and social work services
- 90600000 - Cleaning and sanitation services in urban or rural areas, and related services
- 90641000 - Gully cleaning services
- 90900000 - Cleaning and sanitation services
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
- 90911200 - Building-cleaning services
- 90911300 - Window-cleaning services
- 90919000 - Office, school and office equipment cleaning services
- 90919200 - Office cleaning services
two.2.3) Place of performance
NUTS codes
- UKN06 - Belfast
Main site or place of performance
Belfast
two.2.4) Description of the procurement
This Contract is for the provision of cleaning services across a number of Council locations ‘the Premises’.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
Other cleaning services related to the Premises that are not already included for in (e.g. window cleaning, roof and guttering cleaning, external powerwashing, specialist cleaning, feminine hygiene provision and management) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
Additional Premises not listed. This may be in response to additional Premises being identified and/or changes in how the Council’s in house cleaning services are resourced and delivered.
Temporary support for the Council’s in house operations to cover any shortfall in available resources.
Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Events related cleaning and site tidy up;
Major incident/ health outbreak that requires deep cleans of Premises or other type of cleaning services.
The value in this contract notice includes for the potential of additional services to be added over the 5 year contract period.
two.2.5) Award criteria
Quality criterion - Name: Implementation and mobilisation plans / Weighting: 20%
Quality criterion - Name: Service delivery and performance management / Weighting: 25%
Quality criterion - Name: Achieving the contract objectives / Weighting: 15%
Price - Weighting: 40%
two.2.11) Information about options
Options: Yes
Description of options
The Contract shall be effective from the date of award of Contract for an initial period of three years.
The Council reserves the right to extend / renew the Contract up to a further 2 years (1 year + 1 Year periods). Any extension may be subject to further approval by Council Committee, availability of funding and satisfactory performance of the Contractor.
The Council reserves the right to add the following additional requirements to the Service under this Contract during the Contract Period: -
Other cleaning services related to the Premises that are not already included for in (e.g. window cleaning, roof and guttering cleaning, external powerwashing, specialist cleaning, feminine hygiene provision and management) provided the Contractor has the capacity, capability and suitably experience to provide the additional services at the time of being required.
Additional Premises not listed. This may be in response to additional Premises being identified and/or changes in how the Council’s in house cleaning services are resourced and delivered.
Temporary support for the Council’s in house operations to cover any shortfall in available resources.
Introduce required changes associated with the Service to the Specification to accommodate changes to the Council’s operational model and working practices e.g. functional re-structuring, new customer hub, etc;
Events related cleaning and site tidy up;
Major incident/ health outbreak that requires deep cleans of Premises or other type of cleaning services.
The value in this contract notice includes for the potential of additional services to be added over the 5 year contract period.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-008669
Section five. Award of contract
Contract No
T2193
Title
Provision of Cleaning Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
12 August 2022
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
QCS Contract Cleaning
2A Jennymount Court
Belfast
BT15 3HN
Country
United Kingdom
NUTS code
- UKN06 - Belfast
National registration number
NI047117
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
Belfast
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Belfast City Council
Belfast
Country
United Kingdom