Section one: Contracting authority
one.1) Name and addresses
Conwy County Borough Council
Bodlondeb, Bangor Road
Conwy
LL32 8DU
Contact
Sarah Martin
Telephone
+44 1492574000
Country
United Kingdom
NUTS code
UKL13 - Conwy and Denbighshire
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IT System for Regulatory and Housing Services
Reference number
MIS/R&H/04-22
two.1.2) Main CPV code
- 72212482 - Business intelligence software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Conwy County Borough Council has now awarded a contract for an integrated IT System for the Regulatory and Housing Service.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £268,600
two.2) Description
two.2.2) Additional CPV code(s)
- 72212170 - Compliance software development services
- 72212331 - Project management software development services
- 72212400 - Business transaction and personal business software development services
- 72268000 - Software supply services
- 48218000 - License management software package
- 90714100 - Environmental information systems
- 30196000 - Planning systems
two.2.3) Place of performance
NUTS codes
- UKL13 - Conwy and Denbighshire
Main site or place of performance
Conwy
two.2.4) Description of the procurement
Conwy County Borough Council has awarded a contract for an integrated IT System for the Regulatory and Housing Service, which comprises of the following service areas:
-Development Management (TBC)
-Building Control (TBC)
-Public Protection
-Environmental Health – which includes:
-Food Safety and Standards
-Health and Safety
-Animal Welfare Licensing
-Housing Enforcement
-Pollution
-Nuisances
-Environmental Monitoring and Control
-Trading Standards
-Licensing
-Land Charges
-Housing Improvement
-Homelessness
-Community Safety (Anti-Social Behaviour)
Regulatory and Housing Services provide a service to the public, consumers, traders, businesses, residents and the local authority. The service requires a modern, up-to-date system that allows them to work in a more efficient and flexible way through the use of modern and innovative means, enabling staff to manage and monitor all aspects of their daily tasks all in one place and to support mobile working.
We currently have a broad spectrum of systems in use within the department, one of these systems is out of contract at the end of December 2022.
The new system must not only support legislative requirements but also allow flexibility to suit the diverse needs of the service and how these might change over time.
It is a requirement to be able to tailor the system to meet the needs of Conwy County Borough Council which will inevitably change over time. We expect to manage and monitor all aspects of workloads easily and be able to report on the information we require in different formats, tailored to our desired audience through a variety of formal reports and dashboards.
It is anticipated that the contract will be 5 years with an option to extend 1yr +1yr.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-009795
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 August 2022
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Idox Software Ltd
2nd floor, Waterside 1310,, Arlington Business Park
Theale
RG74SA
Telephone
+44 8703337101
Fax
+44 8703337131
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £268,600
Section six. Complementary information
six.3) Additional information
(WA Ref:124213)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom