Section one: Contracting authority/entity
one.1) Name and addresses
Tai Tarian Ltd
Ty Gwyn, Brunel Way, Baglan Energy Park
Neath
SA11 2FP
Telephone
+44 1639505890
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1087
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Electronic Document and Records Management (EDRM) System
Reference number
927
two.1.2) Main CPV code
- 48311100 - Document management system
two.1.3) Type of contract
Supplies
two.1.4) Short description
As part of its transformation plan, Tai Tarian is seeking to issue a Contract for the provision of a full and comprehensive Electronic Document and Records Management (EDRM) System.
Tai Tarian owns and manages approximately 9000 homes throughout the Neath Port Talbot region and employs approximately 550 staff. There are multiple documents relevant to every property, tenancy and employee that need to be stored and maintained in accordance with internal and statutory data storage regulations.
The system must be suitable for all areas of the business and integrate with our existing core business systems (QL Housing, QL Finance and Jane HR) and be able to integrate with alternative systems should these change in the future. Additionally, the system must integrate with Microsoft products including MS 365. The solution must allow for easy storage and retrieval of documents, including the ability to store and access documents via mobile devices from any location.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2021/S 000-018043
Section seven. Changes
seven.1) Information to be changed or added
seven.1.2) Text to be corrected in the original notice
Section number
IV.2.2
Place of text to be modified
Time limit
Instead of
Date
28 September 2021
Local time
12:00pm
Read
Date
8 October 2021
Local time
12:00pm
Section number
IV.2.7
Place of text to be modified
Conditions for opening of tenders
Instead of
Date
28 September 2021
Local time
1:00pm
Read
Date
8 October 2021
Local time
2:00pm
seven.2) Other additional information
Due to a review of transformation projects currently being carried out in Tai Tarian, we have decided to change the procurement timetable for this project. We have therefore extended the Return Date for tender submissions to Friday 8th October 2021, to allow interested bidders more time to submit their bids. An updated ITT will be published with a new Indicative Timetable shortly.