Section one: Contracting authority
one.1) Name and addresses
Tourism Northern Ireland
Linum Chambers, Bedford Square, Bedford Street
BELFAST
BT2 7ES
strategicDelivery.CPD@finance-ni.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ID 5189476 DfE - Tourism NI - Event Management Support Service
Reference number
5189476
two.1.2) Main CPV code
- 79951000 - Seminar organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £659,200
two.2) Description
two.2.1) Title
Lot 1: Tourism Enterprise Development TED Programme
Lot No
1
two.2.2) Additional CPV code(s)
- 79950000 - Exhibition, fair and congress organisation services
- 79952000 - Event services
- 79956000 - Fair and exhibition organisation services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
two.2.5) Award criteria
Quality criterion - Name: AC1 Proposed Methodology / Weighting: 24.5
Quality criterion - Name: AC2 Event Director and Event Manager Experience / Weighting: 10.5
Quality criterion - Name: AC3 Capacity and Contingency Arrangements / Weighting: 10.5
Quality criterion - Name: AC4 Social Value / Weighting: 10.5
Quality criterion - Name: AC5 Event Delivery Team Experience / Weighting: 7
Quality criterion - Name: AC6 Contract Management and Monitoring Arrangements / Weighting: 7
Cost criterion - Name: AC7 Total Contract Price / Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
There is one option to extend for a further period of up to and including 24 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender MEAT and has beenawarded the contract. The Supplier ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, withno guarantee of work.
two.2) Description
two.2.1) Title
Lot 2: Business Solutions Events
Lot No
2
two.2.2) Additional CPV code(s)
- 79950000 - Exhibition, fair and congress organisation services
- 79952000 - Event services
- 79956000 - Fair and exhibition organisation services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
two.2.5) Award criteria
Quality criterion - Name: AC1 Proposed Methodology / Weighting: 24.5
Quality criterion - Name: AC2 Event Director and Event Manager Experience / Weighting: 10.5
Quality criterion - Name: AC3 Capacity and Contingency Arrangements / Weighting: 10.5
Quality criterion - Name: AC4 Social Value / Weighting: 10.5
Quality criterion - Name: AC5 Event Delivery Team Experience / Weighting: 7
Quality criterion - Name: AC6 Contract Management and Monitoring Arrangements / Weighting: 7
Cost criterion - Name: AC7 Total Contract Price / Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
There is one option to extend for a further period of up to and including 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender MEAT and has been awarded the contract. The Supplier ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, withno guarantee of work.
two.2) Description
two.2.1) Title
Lot 3: Ad Hoc Corporate Events
Lot No
3
two.2.2) Additional CPV code(s)
- 79950000 - Exhibition, fair and congress organisation services
- 79952000 - Event services
- 79956000 - Fair and exhibition organisation services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Tourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives: • Lot 1: Tourism Enterprise Development (TED) Programme • Lot 2: Business Solutions Events • Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
two.2.5) Award criteria
Quality criterion - Name: AC1 Proposed Methodology / Weighting: 24.5
Quality criterion - Name: AC2 Event Director and Event Manager Experience / Weighting: 10.5
Quality criterion - Name: AC3 Capacity and Contingency Arrangements / Weighting: 10.5
Quality criterion - Name: AC4 Social Value / Weighting: 10.5
Quality criterion - Name: AC5 Event Delivery Team Experience / Weighting: 7
Quality criterion - Name: AC6 Contract Management and Monitoring Arrangements / Weighting: 7
Cost criterion - Name: AC7 Total Contract Price / Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
There is one option to extend for a further period of up to and including 24 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender MEAT and has beenawarded the contract. The Supplier ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, withno guarantee of work.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-015484
Section five. Award of contract
Contract No
1
Lot No
1
Title
Lot 1: Tourism Enterprise Development (TED) Programme
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 July 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
EVENT-FUL CONSULTANCY LTD
2 Lower Crescent
BELFAST
BT7 1NR
Telephone
+44 2890434320
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
plannd
River House, 48-60 High Street
Belfast
BT1 2BE
Telephone
+44 2892444880
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £280,000
Total value of the contract/lot: £280,000
Section five. Award of contract
Contract No
2
Lot No
2
Title
Lot 2: Business Solutions Events
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 July 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
EVENT-FUL CONSULTANCY LTD
2 Lower Crescent
BELFAST
BT7 1NR
Telephone
+44 2890434320
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
plannd
River House, 48-60 High Street
Belfast
BT1 2BE
Telephone
+44 2892444880
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £134,800
Total value of the contract/lot: £134,800
Section five. Award of contract
Contract No
3
Lot No
3
Title
Lot 3: Ad Hoc Corporate Events
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
25 July 2024
five.2.2) Information about tenders
Number of tenders received: 8
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 8
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
EVENT-FUL CONSULTANCY LTD
2 Lower Crescent
BELFAST
BT7 1NR
Telephone
+44 2890434320
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
plannd
River House, 48-60 High Street
Belfast
BT1 2BE
Telephone
+44 2892444880
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
https://etendersni.gov.uk/epps
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £244,400
Total value of the contract/lot: £244,400
Section six. Complementary information
six.3) Additional information
Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender (MEAT) and will be awarded the contract. The Supplier. ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, with no guarantee of work. . . The. successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors. not. delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor. fails. to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still.. fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.. If. this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an. act of. grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be. terminated.. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement. competitions being. undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement. Policy for a period of. three years from the date of issue. The Authority expressly reserves the rights; not to award any contract as a. result of the procurement. process commenced by publication of this notice; to make whatever changes it may see fit to the content and. structure of the tendering. Competition; to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and to. award contract(s) in stages and. in no circumstances will the Authority be liable for any costs incurred by candidates...
six.4) Procedures for review
six.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.
Belfast
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was.. communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful.. tenderers to challenge the award decision before the contract was entered into.