Section one: Contracting authority
one.1) Name and addresses
Cumbria County Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Mrs Clare Redpath
Telephone
+44 7771396537
Country
United Kingdom
NUTS code
UKD1 - Cumbria
Internet address(es)
Main address
Buyer's address
https://cumbria.gov.uk/scprocurement/default.asp?cookies=disable
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Winter Maintenance Services 2021-2022
Reference number
DN569585
two.1.2) Main CPV code
- 90620000 - Snow-clearing services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender opportunity is available at https://www.the-chest.org.uk/
Cumbria County Council requires Contractors to provide various Winter maintenance services within the County of Cumbria to support out internal highways teams. The services are split into 4 lots as follows:
Lot 1 – Tractor and Gritter Routes in South Cumbria
Lot 2 – Drivers for Gritting Routes in South Cumbria
Lot 3 – Gritter Driver and Mate
Lot 4 – Snow Clearance
Please read the tender documents for further information. All clarifications MUST go via The Chest. For support to use the Chest, please contact Proactis Supplier Supprt https://www.the-chest.org.uk/SupplierSupport.html
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Tractor and Gritter Routes in South Cumbria
Lot No
1
two.2.2) Additional CPV code(s)
- 34143000 - Winter-maintenance vehicles
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council requires Contractors to provide Winter maintenance services on the following routes in the South Lakeland and Barrow area described in the specification.
• Tractor Route 1
• Tractor Route 2
• Tractor Route 3
• Tractor Route 4
• Ulverston
• Millness 5
Contractors can bid for any one or more of the routes. Where contractors bid for more than one route they may asked to provide evidence that they have the resources to deliver all the routes bid for.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £250,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Drivers for Gritting Routes in South Cumbria
Lot No
2
two.2.2) Additional CPV code(s)
- 34144440 - Gritter vehicles
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council requires Contractors to carry out one or more specific gritting routes in South Lakeland and Barrow. The Services and the gritting routes are as described in the Specification. The Contractor will be responsible for providing the gritting services on the route(s) awarded as and when notified for the whole winter period (to 30th April 2022).
Contractors can bid to supply the Services for any one or more of the routes. Only one supplier will be awarded a contract for each route. Not all of the routes may be awarded to external Contractors.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £45,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Gritter Driver and Mate
Lot No
3
two.2.2) Additional CPV code(s)
- 63712200 - Highway operation services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council requires Contractors to provide labour only services for gritter drivers and mate to carry out winter maintenance services from the following depots. Services are as described in the specification.
• Millness depot
• Sowerby Woods depot
• Skirsgill Depot
• Brampton Depot
• Alston Depot
• Kirkby Stephen Depot
• Lillyhall Depot
Contractors can bid to supply the Services from any one or more of the depots. More than one supplier may be awarded a contract for each depot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £80,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Snow Clearance
Lot No
4
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
Cumbria County Council requires Contractors to provide call-off snow clearance services for each of the districts in the County. Each district will form a lot under the framework as follows:
• Lot 1 Allerdale borough
• Lot 2 Barrow borough
• Lot 3 Carlisle city
• Lot 4 Copeland borough
• Lot 5 Eden district
• Lot 6 South Lakeland borough
Contractors can bid for any one or more of the districts.
Multiple Contractors may be appointed to each Lot and services will be called off as and when required in response to extreme weather events and or resource constraints within the Council.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 October 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: annually
six.3) Additional information
Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN569585) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register free link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you.
Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and
In no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers. The contracting authority reserve the right to use any electronic portal during the life of the agreement. The value provided in section II.1.5) is only an estimate.
six.4) Procedures for review
six.4.1) Review body
High Court of England
London
Country
United Kingdom