Section one: Contracting authority
one.1) Name and addresses
St Francis of Assisi College
Erdington Road, Aldridge
Walsall
WS9 0RN
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKG38 - Walsall
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
St Francis of Assisi Catholic Technology College ~ Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide cleaning services at St Francis of Assisi Catholic Technology College.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £1,128,892.42
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG38 - Walsall
Main site or place of performance
Walsall
two.2.4) Description of the procurement
The contract will commence on 1 August 2024 for an initial period of three years, with the option to extend the contract for a further three years excluding the right to extend beyond this time.
This contract will be fixed price in nature with the successful Supplier also guaranteeing the number of input hours to the contract as well as the quality of cleaning provision.
The Headteacher, Mr Salkeld, welcome’s you to St Francis of Assisi Catholic College. I am hugely proud of our school’s Catholic ethos, caring culture and excellent learning which takes place here every day. The staff, students and community make this a fabulous school where all feel happy and safe and enjoy close working relationships. We put our school motto ‘Nil Satis Optimum’, only the best is good enough, at the heart of all of our work and that means that together we work with great respect and pride. We value the uniqueness of each individual and are proud of our inclusivity, celebrating the contributions of everyone to our school.
We are seeking a suitably experienced Supplier who has current experience of working within the secondary school or HE / FE marketplace, ideally with a strong operational base within the West Midlands, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contract term.
Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.
The school require that the tendered number of hours are worked at all times and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
The basis and rationale that the Client requires is for the successful contractor to operate to at all times is being able to provide a clean School that is fit for purpose and that the Contractor is pro-active in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency are delivered.
Please see SQ document for more information.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please note, this is a Contract Award Notice, this contract has already been awarded.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-005950
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
26 June 2024
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Optimum Managed Services Ltd
59-61 The Counting House, Charlotte Street, St Pauls Square
Birmingham
B3 1PX
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
National registration number
14029533
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £810,000
Total value of the contract/lot: £1,128,892.42
Section six. Complementary information
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
https://litmustms.co.uk/delta/viewNotice.html?noticeId=878070407
GO Reference: GO-2024725-PRO-27000077
six.4) Procedures for review
six.4.1) Review body
St Francis of Assisi College
Erdington Road, Aldridge
Walsall
WS9 0RN
Country
United Kingdom