Section one: Contracting authority
one.1) Name and addresses
ForHousing Limited
52 Regent Street
Eccles
M30 0BP
Contact
The Procurement Team
Telephone
+44 1616057606
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./278AX26Y32
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Services Framework Agreement
Reference number
Cleaning/Aug22/HC
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
ForHousing is procuring a Framework Agreement pursuant to which it is envisaged that contracts will be let to suppliers within the Framework for the provision of a range of property cleaning services.
The Framework Agreement is being divided into 2 Lots as follows:
Lot 1 – Greater Manchester and Fylde
Lot 2 – Merseyside
two.1.5) Estimated total value
Value excluding VAT: £2,470,257
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Greater Manchester and Fylde
Lot No
1
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This Lot of the Framework Agreement is for the provision of cleaning services in Greater Manchester and Fylde, and also potentially in other parts of the UK (predominantly (but not exclusively) in the North West of England).
Under this Lot of the Framework Agreement the following entities will have the option to call-off contracts as and when services are required:
- ForHousing and any entity within the ForViva group from time to time, which currently includes Liberty Gas Group Limited
- Any entity or joint venture company that ForHousing or any other member of its group holds an interest in from time to time;
- Other Social Housing Providers in the UK (both those that are in existence now and those that may be in existence in the future). “Social Housing Provider” for this purpose means any provider of social housing and includes, without limitation, registered housing providers, local authorities and ALMOs. A list of the current Social Housing Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing . Such Social Housing Providers will only be entitled to call off under the Framework Agreement if ForHousing consents
ForHousing intends to appoint no more than 6 suppliers to this Lot of the Framework Agreement following this procurement process, subject to a receipt of a sufficient number of complete and compliant bids.
Lot 1 Cleaning Services Contract
Once the Framework Agreement has been set up, ForHousing intends to award a contract to the supplier whose bid for a place on this Lot of the Framework scored the highest following the evaluation of bids in accordance with section 8 of the ITT (the “ForHousing Lot 1 Cleaning Services Contract”). (Note that this represents ForHousing’s current intention with respect to the award of the ForHousing Lot 1 Cleaning Services Contract. As an alternative, ForHousing reserves the right to hold a mini competition amongst the framework suppliers appointed to this Lot to determine who to award the contract to, if it considers it appropriate to do so.)
For further details of the scope of the ForHousing Lot 1 Cleaning Services Contract and the services to be carried out under it please refer to the ITT documents.
It is envisaged that the ForHousing Lot 1 Cleaning Services Contract will last for a period of 4 years, subject to the rights of termination contained in the Contract.
The estimated value of the ForHousing Lot 1 Cleaning Services Contract over its 4 year term is approximately £2,310,557.00 (ex. VAT)
Additional Lot 1 Cleaning Services Contracts
Other entities which are entitled to call off under this Lot of the Framework Agreement may award cleaning services contracts to framework suppliers appointed to this Lot from time to time during the term of the Framework (“Additional Lot 1 Cleaning Services Contracts”).
If such an entity wishes to award an Additional Lot 1 Cleaning Services Contract, it will do so by following the appropriate “call off” procedure in the Framework Agreement. In certain circumstances this may be by “direct selection” of a framework supplier, or it may be done by holding a mini competition between the framework suppliers appointed to Lot 1 that are capable of carrying out the contract in question. It is not intended that such mini-competitions will be expensive or time consuming to administer. Framework suppliers will be able to decline the opportunity to take part in a mini-competition if they wish.
Additional Lot 1 Cleaning Services Contracts may be for the provision of cleaning services in other parts of the UK, depending on the service requirements of the entity making the call off.
Please note that the estimated value of this Lot as set out above is based on the estimated value of the ForHousing Lot 1 Cleaning Services Contract. The value of this Lot may increase if other entities decide to award Additional Lot 1 Cleaning Services Contracts under this Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £2,310,557
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7Z8GPR2DVH
The Authority reserves the right to cancel the procurement at any time and not to proceed with all or part of the Framework Agreement.
The Authority will not, under any circumstances, reimburse any expense incurred by Applicants in preparing their selection questionnaire or tender submissions.
two.2) Description
two.2.1) Title
Merseyside
Lot No
2
two.2.2) Additional CPV code(s)
- 90910000 - Cleaning services
- 90911000 - Accommodation, building and window cleaning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
UNITED KINGDOM
two.2.4) Description of the procurement
This Lot of the Framework Agreement is for the provision of cleaning services in Merseyside.
ForHousing intends to appoint no more than 3 suppliers to this Lot of the Framework Agreement following this procurement process, subject to a receipt of a sufficient number of complete and compliant bids.
The ForHousing Lot 2 Cleaning Services Contract
Once the Framework Agreement has been set up, ForHousing intends to award a contract to the supplier whose bid for a place on this Lot of the Framework scored the highest following the evaluation of bids in accordance with section 8 of this ITT (the “ForHousing Lot 2 Cleaning Services Contract”). (Note that this represents ForHousing’s current intention with respect to the award of the ForHousing Lot 2 Cleaning Services Contract. As an alternative, ForHousing reserves the right to hold a mini competition amongst the framework suppliers appointed to this Lot to determine who to award the contract to, if it considers it appropriate to do so.)
For further details of the scope of the ForHousing Lot 2 Cleaning Services Contract and the services to be carried out under it please refer to the ITT documents.
It is envisaged that the ForHousing Lot 2 Cleaning Services Contract will last for a period of 4 years, subject to the rights of termination contained in the Contract.
The estimated value of the ForHousing Lot 2 Cleaning Services Contract, over its 4 year term is approximately £159,700.00 (ex VAT)
It is envisaged that the suppliers who are appointed to this Lot but who are not awarded the ForHousing Lot 2 Cleaning Services Contract will essentially act as “reserve” suppliers, whom ForHousing may turn to during the Framework term if required.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Cost criterion - Name: Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £159,700
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7Z8GPR2DVH
The Authority reserves the right to cancel the procurement at any time and not to proceed with all or part of the Framework Agreement. The Authority will not, under any circumstances, reimburse any expense incurred by Applicants in preparing their selection questionnaire or tender submissions.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the tender documentation
three.1.2) Economic and financial standing
List and brief description of selection criteria
As set out in the tender documentation
three.1.3) Technical and professional ability
List and brief description of selection criteria
As set out in the tender documentation
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the tender documentation
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 September 2022
Local time
12:01pm
Place
Eccles, Salford
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Eccles:-Cleaning-services./278AX26Y32
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/278AX26Y32
GO Reference: GO-2022819-PRO-20818510
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice in the Strand
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice in the Strand
London
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice in the Strand
London
Country
United Kingdom