Section one: Contracting authority
one.1) Name and addresses
Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
Contact
David Whitehouse
david_whitehouse@sandwell.gov.uk
Country
United Kingdom
NUTS code
UKG37 - Sandwell
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sandwellmbc
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables
Reference number
SMBC 21056
two.1.2) Main CPV code
- 34330000 - Spare parts for goods vehicles, vans and cars
two.1.3) Type of contract
Supplies
two.1.4) Short description
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts and Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £4,000,000
two.2) Description
two.2.1) Title
Filters
Lot No
1
two.2.2) Additional CPV code(s)
- 42913000 - Oil, petrol and air-intake filters
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Brake Components
Lot No
2
two.2.2) Additional CPV code(s)
- 34322000 - Brakes and brake parts
- 34322300 - Brake linings
- 09211650 - Brake fluids
- 34322400 - Brake pads
- 34322500 - Brake shoes
- 34322200 - Disc brakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical
Lot No
3
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
- 31211300 - Fuses
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Consumables and PPE
Lot No
4
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 44512900 - Drill bits, screwdriver bits and other accessories
- 39224200 - Brushes
- 24910000 - Glues
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ancillary
Lot No
5
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fasteners
Lot No
6
two.2.2) Additional CPV code(s)
- 44531000 - Threaded fasteners
- 44532000 - Non-threaded fasteners
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Oil and Fluid
Lot No
7
two.2.2) Additional CPV code(s)
- 09211100 - Motor oils
- 09211400 - Gear oils
- 24951311 - Anti-freezing preparations
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plant and Horticultural
Lot No
8
two.2.2) Additional CPV code(s)
- 16820000 - Parts of forestry machinery
- 42675100 - Parts of chain saws
- 34312200 - Spark plugs
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot)
Lot No
9
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
- 09211100 - Motor oils
- 35113400 - Protective and safety clothing
- 09211400 - Gear oils
- 42913000 - Oil, petrol and air-intake filters
- 34322000 - Brakes and brake parts
- 16820000 - Parts of forestry machinery
- 44531000 - Threaded fasteners
- 34322500 - Brake shoes
- 34322400 - Brake pads
- 39224200 - Brushes
- 34322300 - Brake linings
- 24910000 - Glues
- 24951311 - Anti-freezing preparations
- 34322200 - Disc brakes
- 42675100 - Parts of chain saws
- 09211650 - Brake fluids
- 44532000 - Non-threaded fasteners
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-014454
Section five. Award of contract
Contract No
SMBC 21056
Lot No
1
Title
Filters
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Alliance Automotive UK LV LTD
C/O Penningtons Manches Cooper Llp Matrix House, Basing View, Basingstoke, England, RG21 4DZ
Basingstoke
RG21 4DZ
Country
United Kingdom
NUTS code
- UKJ37 - North Hampshire
National registration number
00998035
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
2
Title
Brake Components
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesborough
TS6 6JB
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
3
Title
Electrical
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesbrough
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
4
Title
Consumables and PPE
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesbrough
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
5
Title
Ancillary
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesbrough
TS6 6JB
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
6
Title
Fasteners
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesbrough
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
7
Title
Oil and Fluid
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesbrough
TS6 6JB
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
8
Title
Plant and Horticultural
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesbrough
TS6 6JB
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section five. Award of contract
Contract No
SMBC 21056
Lot No
9
Title
Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
19 August 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fleet Factors Ltd
Unit 3/4 Wallis Road, Sotherby Road, Middlesbrough, Cleveland, TS6 6JB
Middlesbrough
TS6 6JB
Country
United Kingdom
NUTS code
- UKC12 - South Teesside
National registration number
01231325
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £4,000,000
Total value of the contract/lot: £4,000,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom