Section one: Contracting authority
one.1) Name and addresses
Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
Contact
David Whitehouse
david_whitehouse@sandwell.gov.uk
Country
United Kingdom
NUTS code
UKG37 - Sandwell
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/sandwellmbc
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sandwellmbc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sandwellmbc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables
Reference number
SMBC 21056
two.1.2) Main CPV code
- 34330000 - Spare parts for goods vehicles, vans and cars
two.1.3) Type of contract
Supplies
two.1.4) Short description
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts and Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.1.5) Estimated total value
Value excluding VAT: £3,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Filters
Lot No
1
two.2.2) Additional CPV code(s)
- 42913000 - Oil, petrol and air-intake filters
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Brake Components
Lot No
2
two.2.2) Additional CPV code(s)
- 34322000 - Brakes and brake parts
- 34322300 - Brake linings
- 09211650 - Brake fluids
- 34322400 - Brake pads
- 34322500 - Brake shoes
- 34322200 - Disc brakes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots; providers are able to submit tenders for any combination of lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £60,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Electrical
Lot No
3
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
- 31211300 - Fuses
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £35,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Consumables & PPE
Lot No
4
two.2.2) Additional CPV code(s)
- 35113400 - Protective and safety clothing
- 24910000 - Glues
- 44512900 - Drill bits, screwdriver bits and other accessories
- 39224200 - Brushes
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Blah
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Ancillary
Lot No
5
two.2.2) Additional CPV code(s)
- 34330000 - Spare parts for goods vehicles, vans and cars
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £75,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Fasteners
Lot No
6
two.2.2) Additional CPV code(s)
- 44531000 - Threaded fasteners
- 44532000 - Non-threaded fasteners
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £15,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Oil & Fluid
Lot No
7
two.2.2) Additional CPV code(s)
- 09211100 - Motor oils
- 09211400 - Gear oils
- 24951311 - Anti-freezing preparations
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Plant & Horticultural
Lot No
8
two.2.2) Additional CPV code(s)
- 16820000 - Parts of forestry machinery
- 42675100 - Parts of chain saws
- 34312200 - Spark plugs
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Discount Rates (on categorised items listed in Lots 1-8 plus items not listed in any Lot)
Lot No
9
two.2.2) Additional CPV code(s)
- 34300000 - Parts and accessories for vehicles and their engines
- 09211100 - Motor oils
- 09211400 - Gear oils
- 42913000 - Oil, petrol and air-intake filters
- 34322000 - Brakes and brake parts
- 16820000 - Parts of forestry machinery
- 44531000 - Threaded fasteners
- 35113400 - Protective and safety clothing
- 34322500 - Brake shoes
- 34322400 - Brake pads
- 39224200 - Brushes
- 34322300 - Brake linings
- 24910000 - Glues
- 24951311 - Anti-freezing preparations
- 34322200 - Disc brakes
- 42675100 - Parts of chain saws
- 09211650 - Brake fluids
- 44532000 - Non-threaded fasteners
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
Main site or place of performance
Fleet ServicesWaterfall LaneCradley HeathWest MidlandsB64 6RL
two.2.4) Description of the procurement
Sandwell Fleet Services maintain and repair just over 1,200 vehicles and equipment. To ensure this fleet is readily available for use, Fleet Services hold in excess of 500 items of stock with an annual average spend of £733,000 on Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables. The Council is looking for multiple suppliers to supply the required Vehicle and Grounds Maintenance Spare Parts and Workshop Consumables for the next 4 years through a Framework Agreement ("Contract"). This contract will incorporate all items held in stock and direct purchase where required. It is envisaged that a maximum of three (3) ranked contractors per Lot (subject to sufficient acceptable tender documents received) will be appointed to supply Spare Parts & Consumable items included in the tender Price Schedule. This is to cover the range of vehicles and mowers currently operated.The service has been divided into 9 lots.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £2,450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the ITT documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Please refer to the ITT documents.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 48
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Not applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
24 June 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
24 June 2022
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Sandwell MBC will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
six.4) Procedures for review
six.4.1) Review body
The Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom