Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF BIRMINGHAM
Chancellors Close
BIRMINGHAM
B152TT
Contact
Thomas Hasson
Country
United Kingdom
NUTS code
UKG - West Midlands (England)
Internet address(es)
Main address
https://www.birmingham.ac.uk/index.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.in-tendhost.com/universityofbirmingham
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.in-tendhost.com/universityofbirmingham
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TENDER FOR THE SUPPLY AND INSTALLATION OF AN ALUMNI MENTORING PLATFORM - UNIVERSITY OF BIRMINGHAM
Reference number
FRAM524/21
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
1. KEY INFORMATION FOR TENDERERS
1.1 All main correspondence should go via the University's In-Tend website. Your tender documents and information must be submitted via In-Tend by the date and time specified; www.in-tendhost.com/universityofbirmingham.
1.2 All requests for information will be by on-line questionnaires which are "pre-loaded" onto the In-Tend system.
1.3 If you are requested to submit separate documents please follow the instructions provided on In-Tend ideally in PDF format unless otherwise requested.
1.4 In-Tend will maintain an auditable copy of any document uploaded by bidders.
1.5 Key information for this tender is highlighted below:
Selection Questionnaire and tender publication date 15.09.2021
Selection Questionnaire return date 14.10.2021
Selection Questionnaire return time 5pm
Tender start date 29.10.2021
Tender return date 29.11.2021
Tender return time 12 noon
Last date for clarification questions 26.11.2021
Standstill Period Minimum 10 Days
Procurement officer Thomas Hasson
Emergency contact number 0121 414 2890
Tender procedure used OJEU Restricted Tender
Email address (please note the In-Tend Portal is the primary contact for this tender) T.R.Hasson@bham.ac.uk
* Please note that there will be no extensions to the deadline for returns except in exceptional circumstances.
two.1.5) Estimated total value
Value excluding VAT: £1
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
The University of Birmingham invites tenders for supply of an alumni mentoring platform over a 3+1+1 contract period. The software will allow us to enhance our current mentoring offer and support students and graduates most in need.
The platform will enable the provision of a sustainable mentoring programme which can support the employability of our graduates. It will allow alumni mentors to register and offer a variety of informal career advice services such as work experience, interview preparation, sector insights, start-up advice, quick-fire questions and longer term mentorship arrangements.
Mentees will be able to request specific mentors but also find those who are a best match to support their needs. The solution will also enable the delivery of a variety of separate and exclusive mentoring schemes.
The system must incorporate University branding and provide data integration capabilities so as to enable robust data integrity in concert with the University's systems such as its current alumni database - Blackbaud CRM.
It must also offer methods of extracting the data and providing reports to enable analysis on the performance of the mentoring programs and the platform.
two.2.5) Award criteria
Quality criterion - Name: Core Project Capability - Presentations / Weighting: 10
Quality criterion - Name: Compliance with Specification / Weighting: 33
Quality criterion - Name: Management of the Contract - After Sales and support / Weighting: 13
Quality criterion - Name: Programme and Logistics - Delivery and Training / Weighting: 7
Quality criterion - Name: Corporate and Social Responsibility - Sustainability and Environmental / Weighting: 7
Cost criterion - Name: Cost/Price - Overall Price / Weighting: 30
two.2.6) Estimated value
Value excluding VAT: £1
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
5 January 2022
End date
5 January 2025
This contract is subject to renewal
Yes
Description of renewals
The University of Birmingham invites tenders for supply of an alumni mentoring platform over a 3+1+1 contract period. The software will allow us to enhance our current mentoring offer and support students and graduates most in need.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 October 2021
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
29 October 2021
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The University of Birmingham
Birmingham
B15 2TT
Country
United Kingdom