Scope
Reference
ERFX1008608
Description
The Contracting Authority is seeking to appoint a partner who will work in conjunction with Cardiff Council in its aims to improve the availability and security of cycle parking in and around Cardiff City, on its behalf. The contract is to supply, install and maintain new secure bike parking that can be booked via mobile devices with anti-tampering early warning alerts, and monitoring stations to allow the users to lock and unlock bikes. The bidder will also need to provide retention and maintenance of the metal stands that currently reside on the identified sites for the public to continue to have the option of self-secure.
Total value (estimated)
- £450,000 excluding VAT
- £540,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 1 August 2028
- Possible extension to 1 August 2030
- 5 years, 1 day
Description of possible extension:
1 x 2 year extension available.
Options
The right to additional purchases while the contract is valid.
The opportunity does allow for the supplier to suggest potential new locations during the period of the contract. These new locations will be subject to agreement with the Authority, and will be subject to the terms and conditions and timescales of the original contract.
Main procurement category
Goods
CPV classifications
- 34432000 - Parts and accessories for bicycles
Contract locations
- UK - United Kingdom
Participation
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
6 June 2025, 12:00pm
Tender submission deadline
1 July 2025, 12:00pm
Submission address and any special instructions
all submissions must be via Proactis Portal. https://supplierlive.proactisp2p.com/Account/Login
Tenders may be submitted electronically
Yes
Languages that may be used for submission
- Welsh
- English
Award decision date (estimated)
14 July 2025
Recurring procurement
Publication date of next tender notice (estimated): 1 August 2028
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | Price element has sub weighting: 50% Allocated for - Tab 1. for install & supply - allocated as follows: 35% allocated for cost per locker 10% for cost per stand 5% for cost per space in hanger 50%... |
Price | 50.00% |
| Quality | Quality Questions are sub weighted. Q1 a) Project delivery team 5% Q1 b) Sub-contractor management 5% Q 2 a) Installation 10% Q 2 b) Target Dates 10% Q 2 c) Monitoring Methods & tools 5% Q 2 d) Relocation/... |
Quality | 40.00% |
| Social Value / Community Well Being Benefits | Social Value has a weighting of 10% Quantitative 4% Qualitative 4% Delivery Plan 2% |
Cost | 10.00% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
market engagement was performed in conjunction with the public engagement report via a Prior Information Notice published in September 2024 to identify appetite in market and technology available that could meet the requirements prior to drafting specification.
Contracting authority
Cardiff Council
- Public Procurement Organisation Number: PVHP-5769-YHRQ
County Hall
Cardiff
CF10 4UW
United Kingdom
Contact name: Alex Tombs
Telephone: +447815463657
Email: corporateandtransport@cardiff.gov.uk
Website: http://www.cardiff.gov.uk
Region: UKL22 - Cardiff and Vale of Glamorgan
Organisation type: Public authority - sub-central government
Devolved regulations that apply: Wales