Section one: Contracting authority
one.1) Name and addresses
Cambridgeshire County Council
Eastfield House, Latham Rd, Stukeley Meadows Industrial Estate,
Huntingdon
PE29 6YE
Contact
Mr Jon Collyns
jon.collyns@cambridgeshire.gov.uk
Country
United Kingdom
NUTS code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
https://www.cambridgeshire.gov.uk/
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Opportunities/Index?p=4d8cb5a5-74dc-e511-810e-000c29c9ba21&v=1
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Home/About
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
21029 Cambridgeshire County Council Winter Vehicle Fleet
Reference number
DN503557
two.1.2) Main CPV code
- 34000000 - Transport equipment and auxiliary products to transportation
two.1.3) Type of contract
Supplies
two.1.4) Short description
Cambridgeshire County Council is re-tendering its' leased Gritting fleet. Currently consisting of 36 Gritters and 1 specialist vehicle to grit Cambridgeshire Guide busway. The new contract is expect to be for six years with the possibility to extend the contract to align with the end date of Cambridgeshire Highway Service contract. It is expected that the vehicles will be available for usage prior to the winter season of 2022.
• There is an expectation that the fleet could both increase and decrease over the period.
• Routine maintenance and service of each vehicle in accordance with the manufacturers recommended maintenance schedule;
• Replacement of all parts, tyres (together and wheel balancing as and when required), batteries and exhaust systems, which are defective or worn out through fair wear and tear or which are necessary other than as a result of accident damage;
• All repairs other than those resulting from accident damage;
• Annual Road Fund License provisions;
• Breakdown and Recovery;
• Replacement Vehicle where necessary
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 43313000 - Snowploughs and snowblowers
- 45233210 - Surface work for highways
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
Cambridgeshire County Council is re-tendering its' leased Gritting fleet. Currently consisting of 36 Gritters and 1 specialist vehicle to grit Cambridgeshire Guide busway. The new contract is expect to be for six years with the possibility to extend the contract to align with the end date of Cambridgeshire Highway Service contract. It is expected that the vehicles will be available for usage prior to the winter season of 2022.
• There is an expectation that the fleet could both increase and decrease over the period.
• Routine maintenance and service of each vehicle in accordance with the manufacturers recommended maintenance schedule;
• Replacement of all parts, tyres (together and wheel balancing as and when required), batteries and exhaust systems, which are defective or worn out through fair wear and tear or which are necessary other than as a result of accident damage;
• All repairs other than those resulting from accident damage;
• Annual Road Fund License provisions;
• Breakdown and Recovery;
• Replacement Vehicle where necessary
This requirement is not split into Lots, as the Authority require one single provider to service this requirement for ease of contract management and efficiencies of scale.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The Authority proposes to enter into one Contract for an initial period of 72 months with the preferred provider, with an option to extend for 12 months, making 84 months in total.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
22 October 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Mr Henry Swan, Head of Procurement
Eastfield House, Latham Rd, Stukeley Meadows Industrial Estate,
Huntingdon
PE29 6YE
Henry.swan@cambridgeshire.gov.uk
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. The duration of this standstill will be disclosed at this point.
This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Such additional information should be required from (Refer to address in Part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Chapter 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly. Where a contract has not been entered into the Court may order the setting aside of the
award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may order the ineffectiveness of a contract where serious breach have occurred in addition to any fine, the Court may instead provide for alternative penalties, either contract shortening, fines or both.
The Authority have invested in an e-tendering tool in order to facilitate its tendering processes in a compliant and transparent manner.
Potential Providers will need to register an account via the “LGSS eSourcing Portal” at https://www.lgss.co.uk/
services/procurement/lgss-procurement-portal before being able to view the full tender details.
In order to access the tender documentation, click “Find Opportunities”, then on the drop-down menu, filter
by “Cambridgeshire County Council” by clicking on “Update” to find the relevant opportunity. Please ensure that you read the tender
documents carefully in order to be aware of the requirements and relevant deadlines.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, pause, or postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.