Contract

Computer Aided Facilities Management Software (CAFM)

  • The Mayor and Commonalty and Citizens of the City of London

F03: Contract award notice

Notice identifier: 2021/S 000-022878

Procurement identifier (OCID): ocds-h6vhtk-02e0cc

Published 14 September 2021, 10:45pm



Section one: Contracting authority

one.1) Name and addresses

The Mayor and Commonalty and Citizens of the City of London

City of London Corporation, Guildhall, PO Box 270

London

EC2P 2EJ

Contact

Loredana Sandu, Category Manager, City Procurement

Email

Loredana.Sandu@cityoflondon.gov.uk

Telephone

+44 2076063030

Country

United Kingdom

NUTS code

UKI - London

Internet address(es)

Main address

https://www.cityoflondon.gov.uk

Buyer's address

https://www.capitalesourcing.com

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Computer Aided Facilities Management Software (CAFM)

Reference number

prj_COL_17833

two.1.2) Main CPV code

  • 48420000 - Facilities management software package and software package suite

two.1.3) Type of contract

Supplies

two.1.4) Short description

The City of London Corporation (the 'City') has awarded a contract for the provision of a Computer Aided Facilities

Management Software (CAFM) as a Software as a Service (SaaS).

two.1.6) Information about lots

This contract is divided into lots: No

two.1.7) Total value of the procurement (excluding VAT)

Lowest offer: £629,000 / Highest offer: £1,216,924.88 taken into consideration

two.2) Description

two.2.2) Additional CPV code(s)

  • 48000000 - Software package and information systems
  • 48100000 - Industry specific software package
  • 48421000 - Facilities management software package

two.2.3) Place of performance

NUTS codes
  • UKI - London

two.2.4) Description of the procurement

The City of London Corporation (the 'City') has awarded a contract for the provision of a Computer Aided Facilities Management Software (CAFM) as a Software as a Service (SaaS).

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.

two.2.5) Award criteria

Quality criterion - Name: Mobilisation / Weighting: 4%

Quality criterion - Name: Reporting / Weighting: 6%

Quality criterion - Name: Management of Asset and PPM Data / Weighting: 13%

Quality criterion - Name: Compliance / Weighting: 6%

Quality criterion - Name: Workflow / Weighting: 5%

Quality criterion - Name: Training / Weighting: 3%

Quality criterion - Name: IT Technical / Weighting: 11%

Quality criterion - Name: Space Management & Drawings / Weighting: 3%

Quality criterion - Name: Future developments / Weighting: 2%

Quality criterion - Name: Demonstration / Weighting: 5.5%

Cost criterion - Name: Responsible Procurement / Weighting: 6.5%

Cost criterion - Name: Price / Weighting: 35%

two.2.11) Information about options

Options: Yes

Description of options

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Restricted procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2020/S 233-576558


Section five. Award of contract

Contract No

con_COL_21157

Title

Computer Aided Facilities Management (CAFM)

A contract/lot is awarded: Yes

five.2) Award of contract

five.2.1) Date of conclusion of the contract

9 September 2021

five.2.2) Information about tenders

Number of tenders received: 4

The contract has been awarded to a group of economic operators: No

five.2.3) Name and address of the contractor

Concerto Support Services Limited

Peat House, Waterloo Way,

Leicester

LE1 6LP

Country

United Kingdom

NUTS code
  • UK - United Kingdom
National registration number

05124418

The contractor is an SME

Yes

five.2.4) Information on value of contract/lot (excluding VAT)

Lowest offer: £629,000 / Highest offer: £1,216,924.88 taken into consideration


Section six. Complementary information

six.3) Additional information

Values indicated within section V.2.4) are for the maximum potential contract term of 120 months.

six.4) Procedures for review

six.4.1) Review body

High Court, Royal Courts of Justice

Strand

London

WC2A 2LL

Telephone

+44 20794760000

Country

United Kingdom