Section one: Contracting authority
one.1) Name and addresses
West Mercia Police
Hindlip Hall
Worcester
WR3 8SP
Contact
Farzad Zeb
farzad.zeb@westmercia.police.uk
Telephone
+44 1905331621
Country
United Kingdom
NUTS code
UKG1 - Herefordshire, Worcestershire and Warwickshire
National registration number
N/A
Internet address(es)
Main address
http://www.westmercia.police.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for a System incorporating Human Resources, Duties Management & Training Administration
Reference number
11405
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
The West Mercia Police & Crime Commissioner (the Authority) invited tenders for the provision for and implementation of a system that incorporates Human Resources, Duties Management and Training Administration.
The tender was suspended due to not receiving non compliant bids.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
two.2.3) Place of performance
NUTS codes
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Main site or place of performance
WR3 8SP
two.2.4) Description of the procurement
The existing HR, DMS and TAS system provides a number of capabilities to West Mercia Police.
The Human Resources (HR) element provides the capability for the recording and management of employee records including personal data (name, DOB, address, gender, ethnicity etc), leave, sickness and disciplinary information. The existing system holds details of circa 4,000 employees and contains legacy information of individuals who have left or retired from the organisation. It also allows for reporting to the home office on specific categories.
The Duties Management System (DMS) element enables future scheduling of officers and staff, assigning individuals to specific areas or units on a daily, weekly or monthly basis.
The Training Administration System (TAS) element provides the capability for the recording and management of training records associated to employees including expiry data.
The data contained within this system is central to the effective operation of the force, and as such there is a strong need for this data to be accessible, and to be able to be integrated to a significant number of other systems within West Mercia. The solution will need to be able to broker these data exchanges, to ensure the data within is as interoperable as possible.
This tender is seeking a contractor to deliver to the organisation a new, current, modern solution to cater for these business practices and processes.
It is required that the successful contractor will (as part of the implementation services) complete a migration of West Mercia data within the current system to the new system
two.2.5) Award criteria
Quality criterion - Name: Specification / Weighting: pass/fail
Quality criterion - Name: Quality Question / Weighting: 55%
Price - Weighting: 45%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The Authority expressly reserves the right to make changes to the tendering timetable and accepts no liability should this happen. Interested bidders will be notified of any changes as required
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-008656
Section five. Award of contract
Contract No
1
Title
Tender for a System incorporating Human Resources, Duties Management & Training Administration
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
West Mercia Police and Crime Commissioner
Hindlip Hall, Hindlip
Worcester
WR3 8SP
Country
United Kingdom