Section one: Contracting authority
one.1) Name and addresses
Cambridge City Council
Cambridge City Council, Guildhall
Cambridge
CB2 3QJ
Contact
Mr Jonathan Loneza
jonathan.loneza@cambridge.gov.uk
Telephone
+44 7718664779
Country
United Kingdom
Region code
UKH12 - Cambridgeshire CC
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cambridge City Council - Building Cleaning Council Buildings and Public Toilets
Reference number
DN700271
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
Cambridge City Council (The Council) is calling for bids to fulfil its building cleaning services for Administration, commercial buildings, community centres, operational buildings and Public Toilets.
The contract will be split in to two (2) lots.
• Lot 1: Administration, commercial buildings, community centres and operational buildings
• Lot 2: Public toilets
A contract term is initially 3 years, with an option to extend by 2 years then up to 2 further years, if the supplier is performing satisfactorily, and the service can be shown to continue to provide best value to the Council; this gives a maximum possible contract length of 7 years.
Assessment - price: quality tender assessment split of 40% price: 60% quality
The current contract is due to end on the 31st March 2024.
LOT OVERVIEWS
LOT 1 - Administration, commercial buildings, community centres and operational buildings.
Cambridge City Council (the Council) is committed to providing a high standard of cleaning to its administrative and Operational Buildings. The Council is therefore seeking the services of a Supplier to provide a quality managed building cleaning service to all establishments identified to the standards set out within this specification.
The aim of the cleaning service is to ensure that the areas are left in a fit state for office and other users to undertake roles in a pleasantly clean environment with waste receptacles, desks and general fabric of the space cleaned to an acceptable standard. Cleaning tasks should be undertaken to minimise inconvenience to the office users as stipulated within this specification.
Lot 1 is for the provision of cleaning services for Administrative and Operational Buildings spread across Cambridge (comprising):-
• The civic and other main administrative offices
• The offices located at the Council’s main depot
• A local office building for City Homes.
• 4 commercial industrial/business building sites.
• 3 community centres
• Reception and associated areas at 4 commercial office buildings
• 5 leisure pavilions and associated facilities at varying frequencies during the playing seasons.
LOT 2 - Public Toilets
Cambridge City Council is committed to providing a high standard of cleaning to its public toilets. Cambridge City Council is therefore seeking the services of a Supplier to provide the Council with a quality managed cleaning service to all establishments identified and to the standards set out within this specification.
The contract is for the provision of cleaning services for public toilets (comprising):
The opening, closing, cleaning (requiring multiple visits each day) and limited minor maintenance of 15 toilet blocks across the City including provision of full-time attendance services at 1 facility.
The Council is looking to award a single contract.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,850,000
two.2) Description
two.2.1) Title
Administration, commercial buildings, community centres and operational buildings
Lot No
1
two.2.2) Additional CPV code(s)
- 90900000 - Cleaning and sanitation services
two.2.3) Place of performance
NUTS codes
- UKH12 - Cambridgeshire CC
two.2.4) Description of the procurement
Cambridge City Council (The Council) is calling for bids to fulfil its building cleaning services for Administration, commercial buildings, community centres, operational buildings and Public Toilets.
The contract will be split in to two (2) lots.
• Lot 1: Administration, commercial buildings, community centres and operational buildings
• Lot 2: Public toilets
A contract term is initially 3 years, with an option to extend by 2 years then up to 2 further years, if the supplier is performing satisfactorily, and the service can be shown to continue to provide best value to the Council; this gives a maximum possible contract length of 7 years.
Assessment - price: quality tender assessment split of 40% price: 60% quality
The current contract is due to end on the 31st March 2024.
LOT OVERVIEWS
LOT 1 - Administration, commercial buildings, community centres and operational buildings.
Cambridge City Council (the Council) is committed to providing a high standard of cleaning to its administrative and Operational Buildings. The Council is therefore seeking the services of a Supplier to provide a quality managed building cleaning service to all establishments identified to the standards set out within this specification.
The aim of the cleaning service is to ensure that the areas are left in a fit state for office and other users to undertake roles in a pleasantly clean environment with waste receptacles, desks and general fabric of the space cleaned to an acceptable standard. Cleaning tasks should be undertaken to minimise inconvenience to the office users as stipulated within this specification.
Lot 1 is for the provision of cleaning services for Administrative and Operational Buildings spread across Cambridge (comprising):-
• The civic and other main administrative offices
• The offices located at the Council’s main depot
• A local office building for City Homes.
• 4 commercial industrial/business building sites.
• 3 community centres
• Reception and associated areas at 4 commercial office buildings
• 5 leisure pavilions and associated facilities at varying frequencies during the playing seasons.
LOT 2 - Public Toilets
Cambridge City Council is committed to providing a high standard of cleaning to its public toilets. Cambridge City Council is therefore seeking the services of a Supplier to provide the Council with a quality managed cleaning service to all establishments identified and to the standards set out within this specification.
The contract is for the provision of cleaning services for public toilets (comprising):
The opening, closing, cleaning (requiring multiple visits each day) and limited minor maintenance of 15 toilet blocks across the City including provision of full-time attendance services at 1 facility.
The Council is looking to award a single contract.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-034480
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 February 2024
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Total Clean Services Ltd
45 Welbeck Street,
London
W1G 8DZ
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £3,850,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
High Court
London
Country
United Kingdom