Section one: Contracting authority
one.1) Name and addresses
Cardiff University
Procurement Services, McKenzie House, 30-36 Newport Road
Cardiff
CF24 0DE
Telephone
+44 2920879648
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0258
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Expense Management Solution
Reference number
CU.1655.GD
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider.
This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £582,300
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKL22 - Cardiff and Vale of Glamorgan
two.2.4) Description of the procurement
Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider.
This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: Yes
Description of options
If Cardiff University go over their contracted transaction numbers, they will pay for these at the additional transaction rate
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Embedded system for Cardiff University with the compliant framework not offering as favourable pricing. Following an Open tender process in 2020, SAP Concur were identified as the preferred bidder.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
CU.1655.GD
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
28 June 2024
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 1
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Concur Holdings Netherlands B.V
Feltham Clockhouse Place Bedfont Rd,
Feltham
TW14 8HD
Country
United Kingdom
NUTS code
- UKI3 - Inner London – West
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £582,300
Total value of the contract/lot: £582,300
Section six. Complementary information
six.3) Additional information
(WA Ref:143200)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom