Section one: Contracting authority
one.1) Name and addresses
Notting Hill Genesis
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
Contact
Jim Biggin Procurement Manager
Telephone
+44 7849310635
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.nhg.org.uk/about-us/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-London:-Lift-maintenance-services./YT9XU9CAR7
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Maintenance and Repair of Passenger and Mobility Lifts
Reference number
PROC1433
two.1.2) Main CPV code
- 50750000 - Lift-maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Notting Hill Genesis (NHG) is looking to put in place two contracts. One relating to its maintenance and repair of passenger lifts, and one relating to maintenance and repair of mobility lifts. The intended commencement date of each contract is the 1st April 2023, which NHG will endeavour to meet, but acknowledges this may be subject to slight change depending on the progress of the procurement.
Should one contractor be the 1st ranked bidder for both Lots, having applied for both Lots, NHG reserves the right to award both workstreams as one combined contract.
two.1.5) Estimated total value
Value excluding VAT: £18,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 Passenger Lifts Repairs and Maintenance
Lot 2 Mobility Lifts Repairs and Maintenance
two.2) Description
two.2.1) Title
Passenger Lifts Repairs and Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 42416100 - Lifts
- 50750000 - Lift-maintenance services
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
- UKH3 - Essex
- UKI5 - Outer London – East and North East
- UKI4 - Inner London – East
- UKI3 - Inner London – West
- UKH1 - East Anglia
- UKI7 - Outer London – West and North West
- UKH23 - Hertfordshire
- UK - United Kingdom
Main site or place of performance
Outer London – South,Essex,Outer London – East and North East,Inner London – East,Inner London – West,East Anglia,Outer London – West and North West,Hertfordshire,UNITED KINGDOM
two.2.4) Description of the procurement
This lot includes but is not limited to, a fully comprehensive maintenance and repairs contract for all cleaning, examining, adjustment lubrication, realignment and corrective actions required to maintain passenger lifts to their original standard in accordance with the original equipment manufacturer across all Notting Hill Genesis buildings.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £17,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The Contract Period will be 4 years from the Commencement Date of the Works and Services and may be extended by the Employer up to a maximum total Contract Period of 10 years (120 months) from the Commencement Date. If the Employer extends the Contract period, it intends to issue any extension of four years followed by a further 2 years, however the Employer always reserves the right not to extend or to extend in one year increments (no extension shall be less than one year). In each case the Employer may exercise its right to extend the Contract Duration by giving the Contractor not less than 3 (three) months’ notice in writing to the Contractor.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:
Please refer to SQ documentation for further details relating to criteria.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Lift-maintenance-services./WE4342QVWQ
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WE4342QVWQ
two.2) Description
two.2.1) Title
Mobility Lifts Repairs and Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 42416100 - Lifts
- 44115600 - Stairlifts
- 50750000 - Lift-maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
two.2.3) Place of performance
NUTS codes
- UKI6 - Outer London – South
- UKH3 - Essex
- UKI5 - Outer London – East and North East
- UKI4 - Inner London – East
- UKI3 - Inner London – West
- UKH1 - East Anglia
- UKI7 - Outer London – West and North West
- UKH23 - Hertfordshire
- UK - United Kingdom
Main site or place of performance
Outer London – South,Essex,Outer London – East and North East,Inner London – East,Inner London – West,East Anglia,Outer London – West and North West,Hertfordshire,UNITED KINGDOM
two.2.4) Description of the procurement
This lot includes but is not limited to, a comprehensive maintenance and repairs contract for all cleaning, examining, adjustment lubrication, realignment and corrective actions required to maintain mobility lifts to their original standard in accordance with the original equipment manufacturer across all Notting Hill Genesis buildings.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £825,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
120
This contract is subject to renewal
Yes
Description of renewals
The Contract Period will be 4 years from the Commencement Date of the Works and Services and may be extended by the Employer up to a maximum total Contract Period of 10 years (120 months) from the Commencement Date. If the Employer extends the Contract period, it intends to issue any extension of four years followed by a further 2 years, however the Employer always reserves the right not to extend or to extend in one year increments (no extension shall be less than one year). In each case the Employer may exercise its right to extend the Contract Duration by giving the Contractor not less than 3 (three) months’ notice in writing to the Contractor.
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 1
Objective criteria for choosing the limited number of candidates:
Please refer to SQ documentation for further details relating to criteria.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/Y2PJB63YTV
Please note, Lot 2 Estimated Value is based on NHG's current "Basic" Repairs and Maintenance package, not Comprehensive which NHG is considering. Bidders should acquaint themselves with the included Draft Specification and Asset Register to inform their opinion of this Lot's true value.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to SQ documentation for further details relating to criteria.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-010244
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 September 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
14 October 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
Outline requirements, which can be found in the SQ documentation are as follows:
•Lot 1: Passenger Lift contract (comprehensive) - 686 assets at best estimate and potentially subject to minor change
•Lot 2: Mobility Lift Contract (basic) - 757 assets at best estimate and potentially subject to minor change
•Both lots cover all NHG directly managed stock
Geographical area - 95% within M25, rest are in home counties
Lot 1 - Passenger Lifts
•Comprehensive nature to include 12 service visits annually and all works with exclusion of modernisations/replacements and vandalism/misuse
•30 min response to entrapments, 2 hr response to failures – 24/7/365
•To introduce remote monitoring on all lifts within 18 months.
•Mixture of lifts from global OEM's and independent installers
•Ages range from newbuild to 20 years old.
•Lifts predominantly below 10 storeys
•Passenger Lift Maintenance contractor will be invited to tender for all mods/replacement projects.
Lot 2 - Mobility Lifts
•Basic cover to include 6-monthly visits
•30 min response to entrapments, 2 hr response to failures – 24/7/365
•Types of lift; Stairlift, Through Floor Lift, Platform Lift, Step Lifts, Hoists, Assisted Baths, Powered Beds
•Installed in domestic units, communal areas of care schemes, some external
KPI's
•To be linked to annual uplift
•Monthly performance to be agreed and tracked
•KPI's to include; Downtime, Callout Response times, No. of Immediate Defects, % PPM Visits completed on time, First Time Fix Rate
•Monthly scores are recorded against SLA and weighted.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Lift-maintenance-services./YT9XU9CAR7
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/YT9XU9CAR7
GO Reference: GO-2022816-PRO-20796796
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Royal Court of Justice, The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract or conclude a Framework Agreement); regulation 87 (standstill period) and the other relevant provisions of the Public Contracts Regulations 2015, following any decision to award a contract or contracts the Contracting Authority will be providing debriefing information to unsuccessful bidders and observe a minimum 10 day standstill period and conclusion of the relevant Section 20 process, before the contracts are entered into. Notting Hill Genesis reserves the right not to award the opportunity or to award only part (or a different arrangement) of the opportunity described in this notice.
six.4.4) Service from which information about the review procedure may be obtained
Crown Commercial Services
70 Whitehall
London
Country
United Kingdom