Section one: Contracting authority
one.1) Name and addresses
Welsh Government
Corporate Procurement Services, Cathays Park
Cardiff
CF10 3NQ
Contact
Karen Roberts
Telephone
+44 3000623300
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
http://wales.gov.uk/?skip=1&lang=en
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://etenderwales.bravosolution.co.uk/web/login.shtml
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://etenderwales.bravosolution.co.uk/web/login.shtml
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Translation Memory and Terminology Management solution / Cof Cyfieithu a Rheoli Terminoleg
Reference number
C129/2020/2021
two.1.2) Main CPV code
- 72212740 - Foreign language translation software development services
two.1.3) Type of contract
Services
two.1.4) Short description
Welsh Translation Memory and Terminology Management solution for the Welsh Government Translation Service
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48740000 - Foreign language translation software package
- 72212740 - Foreign language translation software development services
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Cathays Park
Cardiff
CF10 3NQ
two.2.4) Description of the procurement
Mae Gwasanaeth Cyfieithu Llywodraeth Cymru (GC) yn dymuno prynu system Cof Cyfieithu a Rheoli Terminoleg gadarn, sy'n gallu ymdopi â chynnydd mewn defnydd, i ddisodli ei system bresennol. Rhaid iddi fod yn addas ar gyfer adran o tua 45 o gyfieithwyr proffesiynol a staff gweinyddol, sy'n gweithio mewn sawl lleoliad ledled Cymru gan gynnwys gartref, yn ogystal ag ecosystem o gontractwyr cyfieithu allanol sy'n ategu'r tîm hwn.
Dyma ofynion hanfodol y system:
- System cof cyfieithu, a fydd yn caniatáu ar gyfer mewngludo data cyfredol y GC, ac a fydd yn cynnig cyfieithiadau yn seiliedig ar (i) cofau cyfieithu'r sefydliad a (ii) cyfieithu peirianyddol o ffynhonnell ddiogel (Microsoft Translator drwy Azure ar hyn o bryd), ynghyd â thermau perthnasol o gronfeydd termau'r sefydliad.
- System Rheoli Terminoleg, a fydd yn (i) caniatáu i ddata cyfredol y GC gael eu mewnforio; (ii) gweithio ochr yn ochr â'r system cof cyfieithu i gynnig termau cyfatebol yng nghyd-destun y cyfieithiad; (iii) rheoli'r gwaith o ychwanegu, adolygu, cyfuno a dileu data terminolegol; a (iv) allforio data ar gyfer cronfa derminoleg ar lein y GC, TermCymru, a gynhelir ar wefan Llywodraeth Cymru. Sylwer nad oes angen gallu darparu rhyngwyneb cyhoeddus ar wahân ar gyfer y gronfa dermau o dan y contract hwn.
- Llif gwaith terminoleg, a fydd yn rheoli ac yn cofnodi prosesau ymchwil, adolygu a chymeradwyo hyblyg ar gyfer termau newydd a rhai sy'n bodoli eisoes
Dyma'r gofynion dymunol:
- Llif gwaith cyfieithu a fydd yn caniatáu i waith cyfieithu gael ei ddirprwyo i aelodau'r tîm mewnol ac i gyflenwyr allanol, yn ogystal â chaniatáu iddynt ddefnyddio storfa'r GC o gofau cyfieithu a chronfeydd data terminolegol, er mwyn sicrhau bod y llif gwaith cyfan mor effeithiol ag y bo modd ac er mwyn lleihau costau cyfieithu allanol.
- Y gallu i newid iaith y rhyngwyneb rhwng Cymraeg a Saesneg yn unol â dewis y defnyddiwr.
CYMRAEG: itt_89527 Neu Saesneg:
The Welsh Government Translation Service (TS) wishes to purchase a robust and scalable replacement Translation Memory and Terminology Management solution suitable for a department of around 45 professional translators and administrative staff, working from several locations across Wales including from home, which is supplemented by an ecosystem of external translation contractors.
The essential requirements of the system are:
- A Translation Memory system, which will allow the TS’s current data to be imported, and which will provide suggested translations based on (i) the organisation’s translation memories and (ii) a secure machine translation source (currently Microsoft Translator via Azure), along with relevant terminology matches from the organisation’s termbases.
- A Terminology Management system, which will (i) allow the TS’s current data to be imported; (ii) work alongside the Translation Memory system to suggest terminology matches within the translation context; (iii) manage the addition, revision, merging and deletion of terminological data; and (iv) provide export of data for TS’s online termbase, TermCymru, which is hosted on the Welsh Government website. Note that the ability to provide a separate public interface for the termbase is not required under this contract.
- A Terminology Workflow solution, which will manage and record flexible research, review and approval processes for new and existing terms;
Desirable requirements are:
- A Translation Management solution which will allow translation work to be delegated to members of the internal team and to external suppliers while allowing them access to the TS’s repository of Translation Memories and Terminological databases in order to maximise the efficiency of the entire workflow and minimise the cost of external translation.
- The ability to optionally switch the user interface language between English and Welsh.
OR ENGLISH ITT_89526
two.2.5) Award criteria
Quality criterion - Name: Technical Criteria / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Sicrwydd / Security:
Cyber Essentials Plus
ISO27001
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 223-549445
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
15 October 2021
Local time
2:00pm
Changed to:
Date
18 October 2021
Local time
2:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
15 October 2021
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Dewis - CYMRAEG ITT_89527 NEU Saesneg ENGLISH ITT_89526.
Choose - Welsh ITT_89527 OR English language English ITT_89526.
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=113388
(WA Ref:113388)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom