Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
Contact
Catalogue Procurement Team
Country
United Kingdom
Region code
UKF22 - Leicestershire CC and Rutland
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
158_25 Paints, Chalks, Crayons and other Art-Related Materials
Reference number
158_25
two.1.2) Main CPV code
- 44810000 - Paints
two.1.3) Type of contract
Supplies
two.1.4) Short description
The supply of paints, chalks crayons and other art-related materials for educational use for delivery to the ESPO Distribution Centre, Leicester. This will includes; powder, ready-mixed, PVA, washable, glitter, water colours, face-paints, oil based and acrylics, craft paints, inks and dyes for textiles such as glass, fabric and ceramics as well as chalks, crayons and pastels.
To tender:
(a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '158_25' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen, once an Expression of interest has been completed).
two.1.5) Estimated total value
Value excluding VAT: £3,600,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Poster Paints
Lot No
1
two.2.2) Additional CPV code(s)
- 44812000 - Artists' paints
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Delivery to the ESPO Distribution Centre, Leicester
two.2.4) Description of the procurement
The supply of powder, and ready mixed poster paints for educational use for delivery to the ESPO Distribution Centre, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £830,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Lot 2 - Artists Paints
Lot No
2
two.2.2) Additional CPV code(s)
- 44812000 - Artists' paints
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Delivery to the ESPO Distribution Centre, Leicester.
two.2.4) Description of the procurement
The supply of assorted paint products for educational use for delivery to the ESPO Distribution Centre, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £875,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Lot 3 - Acrylic Paint Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 44812000 - Artists' paints
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Delivery to the ESPO Distribution Centre, Leicester.
two.2.4) Description of the procurement
The supply of acrylic paint products for educational use for delivery to the ESPO Distribution Centre, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £545,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Lot 4 - Inks
Lot No
4
two.2.2) Additional CPV code(s)
- 30192110 - Ink products
- 30192111 - Ink pads
- 37820000 - Art supplies
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Delivery to the ESPO Distribution Centre, Leicester.
two.2.4) Description of the procurement
The supply of painting inks and associated products for educational use for delivery to the ESPO Distribution Centre, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £280,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Lot 5 - Dyes
Lot No
5
two.2.2) Additional CPV code(s)
- 37820000 - Art supplies
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Delivery to the ESPO Distribution Centre, Leicester.
two.2.4) Description of the procurement
The supply of painting dye products for educational use for delivery to the ESPO Distribution Centre, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £38,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Lot 6 - Tools
Lot No
6
two.2.2) Additional CPV code(s)
- 37820000 - Art supplies
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Delivery to the ESPO Distribution Centre, Leicester.
two.2.4) Description of the procurement
The supply of painting tool products for educational use for delivery to the ESPO Distribution Centre, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £322,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
two.2) Description
two.2.1) Title
Lot 7 - Chalks, Pastels etc.
Lot No
7
two.2.2) Additional CPV code(s)
- 37822100 - Crayons
- 37822300 - Chalks
- 37822400 - Pastels
- 44812300 - Students' paints
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Delivery to the ESPO Distribution Centre, Leicester.
two.2.4) Description of the procurement
The supply of chalks, crayons & pastels for educational use for delivery to the ESPO Distribution Centre, Leicester.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £710,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2025
End date
31 March 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The framework agreement has the option to extend for up to a further 23 months. The total estimated value stated in Section II.1.5 includes the option period.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents. However in summary, Tenderers are required to have positive net assets / shareholder funds.
If a Tenderer fails to pass the financial assessment and is part of a larger group, provided that the group accounts are provided to ESPO on request and these pass the financial test, a parent company guarantee may be acceptable provided the Tenderer is a 100% wholly owned subsidiary within the group.
In addition, ESPO will use a Credit Reference Agency to provide information on Tenderers. Where the Credit Reference Agency assigns the Tenderer a score indicating higher than moderate financial risk, ESPO will give further consideration to the financial information and financial stability of the Tenderer.
If ESPO has any reasonable cause for concern in relation to this information that cannot be reasonably resolved then this could give rise to the tender being rejected.
This contract will contain a contract monitoring clause which will require suppliers to ensure that there is no material detrimental change in their financial standing and/or their credit rating (as determined by use of a Credit Reference Agency). Bi-annual review meetings will be held.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 August 2024
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
LONDON
WC2A 2LL
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.