Section one: Contracting authority
one.1) Name and addresses
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
Cm1 1SQ
Contact
Martina Senft
Country
United Kingdom
NUTS code
UKH - East of England
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/angliaruskinuniversity
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/angliaruskinuniversity
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
T21/02_Media Solution for Learning and Teaching
Reference number
T21/02
two.1.2) Main CPV code
- 48520000 - Multimedia software package
two.1.3) Type of contract
Supplies
two.1.4) Short description
ARU is looking for a single media solution to primarily provide a rich and engaging learning, teaching and assessment experience for academic staff and students, while offering the ability to share with other groups such as the general public, and specified individuals such as external examiners and employers. We want our staff and students to be able to do everything within the same system rather than having to come from one system to another for different media related work; we require all the media tools and functions within this document to be met through one system.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
ARU is looking for a single media solution to primarily provide a rich and engaging learning, teaching and assessment experience for academic staff and students, while offering the ability to share with other groups such as the general public, and specified individuals such as external examiners and employers. We want our staff and students to be able to do everything within the same system rather than having to come from one system to another for different media related work; we require all the media tools and functions within this document to be met through one system. We require your system to seamlessly integrate with Canvas LMS. It is a requirement that the system will work with the data supplied by our student admin system Astra (SITS Tribal) in as much as it needs to identify our registered users. The system will complement our use of Microsoft Office tools, in particular Microsoft Teams. We require that we can export and download statistical data from the system to ingest into other statistical software, such as, Excel and QlikView. The media system will help us with our mission to ‘bring Canvas to life’ by promoting a rich and highly interactive layer to the educational experience. We require a system that we can create, edit, and stream media including, but not limited to; video, audio, with interactive aspects such as polls, etc, and are open to the possibilities of the system providing tools for graphics and interactive augmented reality materials. Greater use of digital media for pedagogic purposes will support the generation, interrogation, and presentation of knowledge as a significant basis for active learning. ARU aims for the implementation of the media system to take place in readiness for the start of 2022/23 academic year, with testing and piloting taking place in the 2021/22 academic year. Implementation will require that our existing media is moved from its current storage onto the single media system prior to the 2022/23 take up by our academic community. ARU require the right of ownership to all materials we create and upload to your system. Where appropriate, we would require the ability to add our branding, and change the look and feel to the interface. We require that the system is Software as a Service (SaaS), as such it does not require local installation and is updated via the cloud. We also require that media is stored in your cloud, not on our premises. We require that your system works as ‘single sign on’ within our environment. Our preferred solution is Azure AD using either SAML or OpenID Connect. During the tender process a test area/sandpit is required. The ability to test scenarios by means of a test system/area/facility is required if we adopt your system, for ongoing use. The ability to create test accounts for the live system is highly desirable. The ability to see and explore system updates before they go live are highly desirable. Following contract award there is a requirement to run a pilot during Tri-2 21/22 to the specifications outlined in the tender documents. If successful, the contract will be for a three-year term from the Go Live date, with the option to extend for a further 2 x 12 months.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
If the pilot is successful, the contract will be for a three-year term from the Go Live date, with the option to extend for a further 2 x 12 months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please see Tender documentation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 October 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
12 October 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Anglia Ruskin University Higher Education Corporation
Bishop Hall Lane
Chelmsford
CM1 1SQ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Anglia Ruskin University will incorporate the statutory 10-day standstill period under regulation 87 into the award process. UK legislation provides a mechanism for aggrieved parties who have been harmed or who are at risk of harm by Anglia Ruskin University’s breach of the regulations to take action in the High Court. Any such action should be brought promptly and in any event within 30 days of the date the tenderer knew or ought to have known that grounds for starting proceedings have arisen. The procedures and grounds for appeal are set out in regulation 92.