Scope
Reference
WS2501125660
Description
MAG are seeking to invite tenders for a new Electronic Flight Progress Strip System (EFPS) to replace systems at our existing three airports, Manchester, East Midlands and Stansted.
In consideration of the 'state of the art' within the market place, at the time of writing this requirement, it is clear that the evolution to an integrated controller work position (ICWP) is the way forward, in order to produce efficiencies and promote safety by enabling controllers to operate in a less cluttered and distracting environment.
Primarily, the ICWP is viewed as an integration platform whereby the merging of data from various airports systems, from other vendors, will provide a clearer more efficient workspace for controllers and have the flexibility to permit the evolution of new ways of working.
At this stage, it is required that the first delivery of an ICWP/EFPS will occur at Manchester and must include the EFPS functionality.
MAG are seeking to establish a framework agreement for ICWP/EFPS to allow Call-Off by each airport; Manchester Airport Plc, Stansted Airport Ltd and East Midlands International Airport Ltd in respect of the supply to each airport.
Further information is available in the tender documentation.
If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest":
https://www.magairports.com/work-with-us/procurement-and-contracts/
Once you have registered please email gary.sadler@magairports.com and stephen.thirlwell@magairports.com to advise that
you have registered on the Portal. You will then be given access to the project documents via SAP Ariba.
Details on how to provide a response to MAG are detailed in the documentation.
Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
Commercial tool
Establishes a framework
Total value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 24 November 2025 to 23 November 2030
- Possible extension to 23 November 2040
- 15 years
Description of possible extension:
Multiple extensions are anticipated.
An initial 5 year framework agreement is anticipated with further potential extensions taking it through to 15 years in total. This potential framework length will allow MAG to call off any maintenance and support requirements long beyond the initial implementation at each of the three airports.
The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances.
Options
The right to additional purchases while the contract is valid.
MAG shall have the option to procure any hardware, software, licences, product upgrades, or services that relate to or are ancillary to the main purpose of the contract notice and / or that are required in order to receive the benefit of the applicable goods or services being procured.
In the event that MAG acquires any other airport(s), we reserve the right to potentially procure similar ICWP / EFPS systems for these airport(s) through the resulting framework agreement.
Main procurement category
Services
CPV classifications
- 48120000 - Flight control software package
- 72212100 - Industry specific software development services
- 72212121 - Air traffic control software development services
Contract locations
- UKD - North West (England)
- UKF - East Midlands (England)
- UKI - London
- UKJ - South East (England)
Framework
Maximum number of suppliers
1
Maximum percentage fee charged to suppliers
0%
Justification for framework term over 8 years
Multiple extensions are anticipated.
An initial 5 year framework agreement is anticipated with further potential extensions taking it through to 15 years in total. This potential framework length will allow MAG to call off any maintenance and support requirements long beyond the initial implementation at each of the three airports.
The extensions may be exercised at MAG's discretion based on a range of factors including business needs and circumstances.
Framework operation description
Pricing will be required and evaluated at the Invitation to Negotiate Stage
Award method when using the framework
Without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Further information will be available in the tender documentation
Technical ability conditions of participation
Further information will be available in the tender documentation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
11 June 2025, 5:00pm
Submission type
Requests to participate
Deadline for requests to participate
16 June 2025, 5:00pm
Submission address and any special instructions
If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest":
https://www.magairports.com/work-with-us/procurement-and-contracts/
Once you have registered please email gary.sadler@magairports.com and stephen.thirlwell@magairports.com to advise that
you have registered on the Portal. You will then be given access to the project documents via SAP Ariba.
Details on how to provide a response to MAG are detailed in the documentation.
Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 4 suppliers
Selection criteria:
Highest scoring suppliers at Stage 1 PQQ as detailed in the tender documentation
Award decision date (estimated)
5 November 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | To be included and confirmed in the tender documentation at Invitation to Tender stage. Weightings detailed here are indicative only and have yet to be determined by MAG. |
Quality | 50% |
| Commercial | To be included and confirmed in the tender documentation at Invitation to Tender stage. It is anticipated that the commercial evaluation will be based upon Total Cost of Ownership. Weightings detailed... |
Cost | 40% |
| ESG / CSR | To be included and confirmed in the tender documentation at Invitation to Tender stage. Weightings detailed here are indicative only and have yet to be determined by MAG. |
Quality | 10% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Special regime
Utilities
Competitive flexible procedure description
Stage 1 - Selection - PQQ
Stage 2 - Award - Invitation to Negotiate
Stage 3 - Best & Final Offers
Further details will be included in the tender documentation
Justification for not publishing a preliminary market engagement notice
Preliminary market engagement has been carried out and a PIN was posted on November 27th 2024.
Notice identifier: 2024/S 000-038275.
Documents
Documents to be provided after the tender notice
If you are wishing to express an interest in this opportunity and wish to view the prequalification documents please firstly register your company details on the MAG portal, on the following URL, and select "Register your interest":
https://www.magairports.com/work-with-us/procurement-and-contracts/
Once you have registered please email gary.sadler@magairports.com and stephen.thirlwell@magairports.com to advise that
you have registered on the Portal. You will then be given access to the project documents via SAP Ariba.
Details on how to provide a response to MAG are detailed in the documentation.
Bidders must submit their Pre-Qualification Questionnaires via the SAP Ariba Portal.
Contracting authority
MAG AIRPORT LIMITED
- Companies House: 11748654
- Public Procurement Organisation Number: PHNZ-5718-LHXL
6th Floor, Olympic House
Manchester
M90 1QX
United Kingdom
Contact name: Gary Sadler
Email: gary.sadler@magairports.com
Region: UKD33 - Manchester
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)