SOP2SaaS Programme – SaaS ERP Implementation Partner

Publication reference: 2021/S 000-022482
Publication date: 9 September 2021

F03: Contract award notice

Section one: Contracting authority

one.1) Name and addresses

Crown Commercial Service on behalf of the Cabinet Office

70 Whitehall

London

SW1A 2AS

Email

SOP2SaaS_vendors@cabinetoffice.gov.uk

Telephone

+44 3450103503

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)
Main address

https://www.gov.uk/government/organisations/cabinet-office

one.2) Information about joint procurement

The contract is awarded by a central purchasing body

one.4) Type of the contracting authority

Ministry or any other national or federal authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

SOP2SaaS Programme – SaaS ERP Implementation Partner

Reference number

2020/S 065-156378

two.1.2) Main CPV code
  • 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract

Services

two.1.4) Short description

The Authority intended to procure services of an Implementation Partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of the Single Operating Platform (SOP) and associated systems (as specified in the procurement documents) with a Software as a Service (SaaS) cloud-based Enterprise Resource Planning (ERP) solution which meets the Authority's requirements.

Please Note: The Authority intended to procure separately the SaaS ERP licences for the SaaS ERP solution which will form part of the Tenderer's response and which the Implementation Partner shall implement and configure under this procurement.

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.2) Additional CPV code(s)
  • 48217000 - Transaction-processing software package
  • 48219300 - Administration software package
  • 48411000 - Investment management software package
  • 48440000 - Financial analysis and accounting software package
  • 48441000 - Financial analysis software package
  • 48443000 - Accounting software package
  • 48444000 - Accounting system
  • 48450000 - Time accounting or human resources software package
  • 48451000 - Enterprise resource planning software package
  • 48490000 - Procurement software package
  • 48611000 - Database software package
  • 72200000 - Software programming and consultancy services
  • 72212440 - Financial analysis and accounting software development services
  • 72212441 - Financial analysis software development services
  • 72212442 - Financial systems software development services
  • 72212450 - Time accounting or human resources software development services
  • 72212451 - Enterprise resource planning software development services
  • 72250000 - System and support services
  • 72260000 - Software-related services
  • 72263000 - Software implementation services
  • 72300000 - Data services
  • 72590000 - Computer-related professional services
  • 72610000 - Computer support services
two.2.3) Place of performance
NUTS codes
  • UK - United Kingdom
Main site or place of performance

UNITED KINGDOM

two.2.4) Description of the procurement

The authority currently uses a version of Oracle eBusiness Suite version R12 as its ERP system (known as SOP) which supports approximately 8 500 staff based in the UK.

This is provided and maintained via a contract with Shared Services Connected Ltd (referred to as the BPO Supplier) which is due to expire on 31 October 2023.

The system is used across the authority directorates and functions by line managers, employees and functional users. The BPO supplier provides the SOP system, support services relating to the SOP system (for example, application support and maintenance) and change services relating to SOP.

SOP is an on premise solution and the authority sought to replace SOP with a SaaS alternative.

The authority intended to procure services of an implementation partner to facilitate an operations and technology transformation across finance, HR, payroll and procurement and the replacement of SOP and associated systems with a SaaS ERP solution which met the authority's requirements.

Following the completion of the evaluation of final tenders, the authority intended to procure separately the licences required to implement and operate the SaaS ERP identified as meeting the authority's needs in the implementation partner's tender. The authority intended to award the SaaS ERP licences directly with the SaaS ERP vendor.

two.2.5) Award criteria

Quality criterion - Name: Quality Total / Weighting: 60

Quality criterion - Name: Implementation Plan and Execution / Weighting: 15

Quality criterion - Name: Data Migration Strategy and Execution / Weighting: 10

Quality criterion - Name: Collaboration with SaaS ERP Vendor and the BPO Supplier / Weighting: 10

Quality criterion - Name: Service Solution (demonstrating compliance with Authority's Requirements) / Weighting: 10

Quality criterion - Name: Change Control and Financial Management / Weighting: 5

Quality criterion - Name: Draft Testing Strategy / Weighting: 10

Price - Weighting: 40

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Competitive procedure with negotiation

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2019/S 239-586556

four.2.9) Information about termination of call for competition in the form of a prior information notice

The contracting authority will not award any further contracts based on the above prior information notice


Section five. Award of contract

Contract No

2020/S 065-156378

Lot No

SOP2SaaS Programme – SaaS ERP Implementation Partner

A contract/lot is awarded: No

five.1) Information on non-award

The contract/lot is not awarded

Other reasons (discontinuation of procedure)


Section six. Complementary information

six.3) Additional information

The Cabinet Office’s work with OGDs as a member of the policy cluster, under the auspices of HM Government’s shared services strategy, has deemed this procurement to be no longer viable. Discussions with OGDs in the policy cluster and GBS have resulted in the conclusion that a contract awarded as a result of the MyCO Implementation Partner procurement (erstwhile, SOP2SaaS Implementation Partner procurement) would not deliver the agreed policy cluster strategy. Therefore, regretfully, the Cabinet Office has made the decision to terminate the MyCO Implementation Partner procurement.

Termination of this procurement is in accordance with Paragraph VI.3 of Contract Notice 2020/S 065-156378 (The authority may terminate, amend or clarify, all or any part of the procurement at any time as it sees fit without incurring any liability to any supplier).

The MyCO Programme realises this is not the outcome you were hoping for and would like to thank you and your colleagues for the hard work undertaken during the course of the procurement. We do hope that you will continue to participate in future Cabinet Office and Crown Commercial Service Procurements.

six.4) Procedures for review

six.4.1) Review body

The Minister for the Cabinet Office acting through Crown Commercial Service

9th Floor The Capital

Liverpool

L3 9PP

Email

supplier@crowncommercial.gov.uk

Telephone

+44 3450103503

Country

United Kingdom

six.4.4) Service from which information about the review procedure may be obtained

The Minister for the Cabinet Office acting through Crown Commercial Service

9th Floor The Capital

Liverpool

L3 9PP

Email

info@crowncommercial.gov.uk

Telephone

+44 03454102222

Country

United Kingdom