Tender

Air Conditioning & Refrigeration Equipment Planned Preventative Maintenance & Repairs Tender

  • Herefordshire and Worcestershire Health & Care NHS Trust

F02: Contract notice

Notice identifier: 2022/S 000-022477

Procurement identifier (OCID): ocds-h6vhtk-035be2

Published 15 August 2022, 4:04pm



Section one: Contracting authority

one.1) Name and addresses

Herefordshire and Worcestershire Health & Care NHS Trust

2 Kings Court, Charles Hastings Way

Worcester

WR5 1JR

Contact

Victoria Griffiths (Senior Contracts Officer)

Email

v.griffiths2@nhs.net

Telephone

+44 1905681929

Country

United Kingdom

Region code

UKG12 - Worcestershire

Internet address(es)

Main address

https://www.hacw.nhs.uk/

Buyer's address

https://www.hacw.nhs.uk/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://health-family.force.com/s/Welcome

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://health-family.force.com/s/Welcome

Tenders or requests to participate must be submitted to the above-mentioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://health-family.force.com/s/Welcome

one.4) Type of the contracting authority

Body governed by public law

one.5) Main activity

Health


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Air Conditioning & Refrigeration Equipment Planned Preventative Maintenance & Repairs Tender

Reference number

T.HACW.043

two.1.2) Main CPV code

  • 50700000 - Repair and maintenance services of building installations

two.1.3) Type of contract

Services

two.1.4) Short description

Herefordshire & Worcestershire Health and Care Trust and Worcestershire Acute Hospitals NHS Trust require a service for the provision of Planned Preventative Maintenance and repair of their air conditioning systems and refrigeration equipment.
The appointed contractor will be required to provide 2 (two) annual Planned Preventative Maintenance Inspections of all air conditioning systems and refrigeration equipment, including cold rooms, listed in the Equipment Schedules for both Trusts, to comply with FGas and all other relevant regulations.
The appointed contractor will also provide emergency repairs and reactive maintenance services in ensuring continued functionality of the equipment.
Appointed contractor may be requested to provide quotations for new installations of air conditioning and/or refrigeration equipment during the contract term but this will be on a non-exclusive basis.

two.1.5) Estimated total value

Value excluding VAT: £450,000

two.1.6) Information about lots

This contract is divided into lots: No

two.2) Description

two.2.3) Place of performance

NUTS codes
  • UKG1 - Herefordshire, Worcestershire and Warwickshire
Main site or place of performance

Herefordshire & Worcestershire

two.2.4) Description of the procurement

Herefordshire & Worcestershire Health and Care Trust and Worcestershire Acute Hospitals NHS Trust require a service for the provision of Planned Preventative Maintenance and repair of their air conditioning systems and refrigeration equipment.
The appointed contractor will be required to provide 2 (two) annual Planned Preventative Maintenance Inspections of all air conditioning systems and refrigeration equipment, including cold rooms, listed in the Equipment Schedules for both Trusts, to comply with FGas and all other relevant regulations.
The appointed contractor will also provide emergency repairs and reactive maintenance services in ensuring continued functionality of the equipment.
Appointed contractor may be requested to provide quotations for new installations of air conditioning and/or refrigeration equipment during the contract term but this will be on a non-exclusive basis.

two.2.5) Award criteria

Price

two.2.6) Estimated value

Value excluding VAT: £450,000

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 March 2023

End date

28 February 2026

This contract is subject to renewal

Yes

Description of renewals

Option to extend by 2 x 12 month periods

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No


Section three. Legal, economic, financial and technical information

three.1) Conditions for participation

three.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

three.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

four.2) Administrative information

four.2.2) Time limit for receipt of tenders or requests to participate

Date

15 September 2022

Local time

4:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

25 November 2022

Local time

4:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 5 Years

six.4) Procedures for review

six.4.1) Review body

NHS England

Quarry House, Quarry Hill

Leeds

LS2 7UE

Country

United Kingdom

Internet address

https://www.england.nhs.uk/