Section one: Contracting authority
one.1) Name and addresses
Herefordshire and Worcestershire Health & Care NHS Trust
2 Kings Court, Charles Hastings Way
Worcester
WR5 1JR
Contact
Victoria Griffiths (Senior Contracts Officer)
Telephone
+44 1905681929
Country
United Kingdom
Region code
UKG12 - Worcestershire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Air Conditioning & Refrigeration Equipment Planned Preventative Maintenance & Repairs Tender
Reference number
T.HACW.043
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
Herefordshire & Worcestershire Health and Care Trust and Worcestershire Acute Hospitals NHS Trust require a service for the provision of Planned Preventative Maintenance and repair of their air conditioning systems and refrigeration equipment.
The appointed contractor will be required to provide 2 (two) annual Planned Preventative Maintenance Inspections of all air conditioning systems and refrigeration equipment, including cold rooms, listed in the Equipment Schedules for both Trusts, to comply with FGas and all other relevant regulations.
The appointed contractor will also provide emergency repairs and reactive maintenance services in ensuring continued functionality of the equipment.
Appointed contractor may be requested to provide quotations for new installations of air conditioning and/or refrigeration equipment during the contract term but this will be on a non-exclusive basis.
two.1.5) Estimated total value
Value excluding VAT: £450,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKG1 - Herefordshire, Worcestershire and Warwickshire
Main site or place of performance
Herefordshire & Worcestershire
two.2.4) Description of the procurement
Herefordshire & Worcestershire Health and Care Trust and Worcestershire Acute Hospitals NHS Trust require a service for the provision of Planned Preventative Maintenance and repair of their air conditioning systems and refrigeration equipment.
The appointed contractor will be required to provide 2 (two) annual Planned Preventative Maintenance Inspections of all air conditioning systems and refrigeration equipment, including cold rooms, listed in the Equipment Schedules for both Trusts, to comply with FGas and all other relevant regulations.
The appointed contractor will also provide emergency repairs and reactive maintenance services in ensuring continued functionality of the equipment.
Appointed contractor may be requested to provide quotations for new installations of air conditioning and/or refrigeration equipment during the contract term but this will be on a non-exclusive basis.
two.2.5) Award criteria
Price
two.2.6) Estimated value
Value excluding VAT: £450,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
28 February 2026
This contract is subject to renewal
Yes
Description of renewals
Option to extend by 2 x 12 month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
15 September 2022
Local time
4:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
25 November 2022
Local time
4:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 Years
six.4) Procedures for review
six.4.1) Review body
NHS England
Quarry House, Quarry Hill
Leeds
LS2 7UE
Country
United Kingdom