Section one: Contracting authority/entity
one.1) Name and addresses
UHI North,West and Hebrides
Ornlie Road
Thurso
KW14 7EE
Telephone
+44 1847889000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30654
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Non-Life Insurance
Reference number
CS-OTH-13129
two.1.2) Main CPV code
- 66510000 - Insurance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
two.2.4) Description of the procurement at the time of conclusion of the contract:
UHI North Highland, UHI West Highland and UHI Outer Hebrides were named on the 'Provision of Non-Life Insurance to the University of the Highlands and Islands'. At the time of the tender exercise in 2020, there was no awareness of a possible merger between UHI North Highland, UHI Outer Hebrides and UHI West Highland. This means that a statement regarding the merger of UHI Partners was not added to the tender documentation, as it was not foreseen as a possibility.
A contract amendment is deemed appropriate due to all 3 Partners having been named on the current contract. In terms of the merger, the college previously known as UHI North Highland has become the host college. Therefore, elements of the contract for UHI West Highland and UHI Outer Hebrides are required to be novated to UHI North Highland.
Moreover, the overall nature of the contract is not altered.
In addition, the contract modification does not exceed 50% of the original contract value.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2014/S 250-445099
Section five. Award of contract/concession
Contract No
CS-OTH-13129
Title
Provision of Non-Life Insurance
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
27 July 2023
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Education Protect Scotland Ltd
c/o Alexander Sloan, 180 St Vincent St
Glasgow
G2 5SG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £323,475
Section six. Complementary information
six.3) Additional information
Contract duration is 01 August 2023 - 31 July 2026.
Contract remains subject to the Terms and Conditions of the APUC Insurance Services Framework Agreement (INS1002 AP).
All other terms and conditions remain unchanged as per the original contract award letter dated 03 June 2020.
Contract Modification Value Calculation Method
Total 3 Year Contract Value (inclusive of all Partners) = 815,556.57 GBP
Total Value of 2 Year Extension Period (not inclusive of UHI North, West and Hebrides) = 580,170.80 GBP
Total Contract Value = 1,395,727.37 GBP
Total 3 Year Contract Amendment Value for UHI North, West and Hebrides = 323,475 GBP
Total Contract Amendment Value = 1,719,202.37 GBP
UHI North, West and Hebrides have modified this contract in accordance with section 72 (c) of the Public Contract Scotland Regulations 2015.
(SC Ref:740430)
six.4) Procedures for review
six.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV1 1AH
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 66510000 - Insurance services
seven.1.3) Place of performance
NUTS code
- UKM6 - Highlands and Islands
seven.1.4) Description of the procurement:
UHI North Highland, UHI West Highland and UHI Outer Hebrides were named on the 'Provision of Non-Life Insurance to the University of the Highlands and Islands'. At the time of the tender exercise in 2020, there was no awareness of a possible merger between UHI North Highland, UHI Outer Hebrides and UHI West Highland. This means that a statement regarding the merger of UHI Partners was not added to the tender documentation, as it was not foreseen as a possibility.
A contract amendment is deemed appropriate due to all 3 Partners having been named on the current contract. In terms of the merger, the college previously known as UHI North Highland has become the host college. Therefore, elements of the contract for UHI West Highland and UHI Outer Hebrides are required to be novated to UHI North Highland.
Moreover, the overall nature of the contract is not altered.
In addition, the contract modification does not exceed 50% of the original contract value.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
36
In the case of framework agreements, provide justification for any duration exceeding 4 years:
A twenty-four month extension option is available. However, it is anticipated that a collaborative exercise amongst Partners within the UHI Academic Partnership shall take place in the future.
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£323,475
seven.1.7) Name and address of the contractor/concessionaire
Education Protect Scotland Ltd
c/o Alexander Sloan, 180 St Vincent St
Glasgow
G2 5SG
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
UHI North Highland, UHI West Highland and UHI Outer Hebrides were named on the 'Provision of Non-Life Insurance to the University of the Highlands and Islands'. At the time of the tender exercise in 2020, there was no awareness of a possible merger between UHI North Highland, UHI Outer Hebrides and UHI West Highland. This means that a statement regarding the merger of UHI Partners was not added to the tender documentation, as it was not foreseen as a possibility.
A contract amendment is deemed appropriate due to all 3 Partners having been named on the current contract. In terms of the merger, the college previously known as UHI North Highland has become the host college. Therefore, elements of the contract for UHI West Highland and UHI Outer Hebrides are required to be novated to UHI North Highland.
Moreover, the overall nature of the contract is not altered.
In addition, the contract modification does not exceed 50% of the original contract value.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
UHI North Highland, UHI West Highland and UHI Outer Hebrides were named on the 'Provision of Non-Life Insurance to the University of the Highlands and Islands'. At the time of the tender exercise in 2020, there was no awareness of a possible merger between UHI North Highland, UHI Outer Hebrides and UHI West Highland. This means that a statement regarding the merger of UHI Partners was not added to the tender documentation, as it was not foreseen as a possibility.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £1,395,727.37
Total contract value after the modifications
Value excluding VAT: £1,719,202.37