Section one: Contracting authority
one.1) Name and addresses
THE CHILTERN RAILWAY COMPANY LIMITED
1 Admiral Way, Doxford International Business Park
Sunderland
SR3 3XP
Contact
Isaac Dube
procurement@arrivatrains.co.uk
Telephone
+44 7890424150
Country
United Kingdom
Region code
UKC23 - Sunderland
Companies House
03007939
Internet address(es)
Main address
https://www.chilternrailways.co.uk
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://www.chilternrailways.co.uk
Additional information can be obtained from another address:
Isaac Dube
Procurement@arrivatrains.co.uk
1 Admiral Way, Doxford International Business Park
SR3 3XP
Contact
Isaac Dube
procurement@arrivatrains.co.uk
Telephone
+44 7890424150
Country
United Kingdom
Region code
UKC23 - Sunderland
Internet address(es)
Main address
https://www.chilternrailways.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Utility
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Heavy Maintenance/C4 Work Rolling for Chiltern Railways MKIII and DVT Units
two.1.2) Main CPV code
- 50220000 - Repair, maintenance and associated services related to railways and other equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Chiltern operates passenger rail services from London Marylebone to Aylesbury Vale Parkway, Oxford, Stratford Upon Avon, and Stourbridge Junction.
Chiltern is seeking to carry out some heavy maintenance work on its MarkIII fleet. Chiltern is beginning the process of conducting a procurement for the heavy maintenance work on its existing 25 MarkIII and 6 DVT units. This procurement seeks experienced bidders to offer heavy maintenance solutions that will include corrosion investigation and rectification for Chiltern's MKIII fleet. The preferred bidder will wholly manage the heavy maintenance solutions.
Chiltern is not in a position to guarantee the number of vehicles that will be processed as part of this heavy maintenance work but will commit to paying for mobilisation costs and long lead-time materials, which will be owned by Chiltern if not used.
The heavy maintenance work is required to commence in early February 2025 and it is anticipated it may take between 2 and 5 years to complete. The contract will permit Chiltern to place work orders as and when required (on a vehicle-by-vehicle basis). Chiltern will require flexibility as part of this program and must have the right to terminate the contract without liability.
Interested Bidders should be UK-based, must have performed heavy maintenance services and corrosion repair work on MKIII and DVT units or (similar rolling stock) in the last 8 years, and should have available capacity and resources to commence and complete the Heavy Maintenance by February 2025
Interested Bidders should register their interest in taking part by emailing procurement@arrivatrains.co.uk to receive further information. A supplier selection stage will be used to evaluate applicants' suitability to proceed to the tendering stages.
two.1.5) Estimated total value
Value excluding VAT: £6,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50220000 - Repair, maintenance and associated services related to railways and other equipment
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
Main site or place of performance
Aylesbury and Banbury
two.2.4) Description of the procurement
Chiltern is seeking to carry out some heavy maintenance work on its MarkIII fleet. Chiltern is beginning the process of conducting a procurement for the heavy maintenance work on its existing 25 MarkIII and 6 DVT units. This procurement seeks experienced bidders to offer heavy maintenance solutions that will include corrosion investigation and rectification for Chiltern's MKIII fleet. The preferred bidder will wholly manage the heavy maintenance solutions.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
3 February 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2024
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Chiltern Railways
Sunderland
Country
United Kingdom