Scope
Reference
BSTC-JCSP
Description
Bradley Stoke Town Council is the parish authority for Bradley Stoke. It is the second tier of local government after the South Gloucestershire Council. Its legal powers are granted to it and regulated by various government acts. The town population is of approximately 20,000. The Town Council supplements the provision of local government services in Bradley Stoke, and provides a range of social and recreational facilities, while promoting and representing the town with other national and statutory bodies.
Scope of Work - The contractor shall design, supply, install, test, and commission a complete solar photovoltaic (PV) system with integrated battery storage at the Jubilee Centre.
System Requirements - 84 photovoltaic (PV) panels,
Orientation: +60° from south
Inclination: 30° from horizontal
1 no. Inverter
4 Batteries
Capacity may not exceed 50kWp.
Bird Proofing for the solar panels
Standards and Compliance
The contractor must ensure:
• Compliance with MCS standards, SSEG Engineering Recommendation G98(2019) and G99.
• Conformance with current Building Regulations.
• Coordination with the local Distribution Network Operator (DNO) for grid connection.
• Notification to Building Control under Part P of the Building Regulations.
Ethical Purchasing Compliance
Bradley Stoke Town Council requires that all suppliers and subcontractors comply with its Ethical Purchasing Guidelines, which emphasize:
• Environmentally responsible sourcing.
• Fair labour practices and compliance with modern slavery legislation.
• Preference for suppliers with strong sustainability credentials.
• Waste minimization during procurement and delivery.
Suppliers shall submit a written statement confirming adherence to these guidelines as part of the contract award process.
Site visits are encouraged and can be accommodated by the Activity centres Manager (Phil Francis-Barber) by contacting either by email or phone.
Email: philip.francis@bradleystoke.gov.uk
Phone: 01454 205028
Please note that any invitation to tender issued by Bradley Stoke Town Council is covered under the terms of the Bribery Act 2010. All tenders should be submitted as sealed bids in an envelope, clearly marked " Solar Project " to the following address:
Solar Project
FOA Philip Francis-Barber
Council Office
Jubilee Centre
Savages Wood Road
Bradley Stoke
South Glos
BS32 8HL
Within the tender pack sent in the post the town council will require the following;
• A copy of the insurance certificate showing a minimum of £2,000,000 in public liability. Please note that if your company does not hold at least £2,000,000 in public liability we will not be able to proceed with your tender offer.
• A copy of your company history and qualifications.
• A copy of the proposed contract with an initial start date and project duration.
• A copy of the management and operation plan, to include how many staff would be on site for the duration of the build.
• A copy of your risk assessment for the duration of the works.
• A copy of your companies work guarantee.
• A copy of the proposed costs in an open and transparent manner.
Total value (estimated)
- £50,000 excluding VAT
- £60,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 4 August 2025 to 22 August 2025
- 19 days
Main procurement category
Works
CPV classifications
- 09310000 - Electricity
- 09330000 - Solar energy
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 44300000 - Cable, wire and related products
- 45000000 - Construction work
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 June 2025, 4:00pm
Tender submission deadline
18 June 2025, 5:00pm
Submission address and any special instructions
Solar Project
FOA Philip Francis-Barber
Council Office
Jubilee Centre
Savages Wood Road
Bradley Stoke
South Glos
BS32 8HL
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
9 July 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Ethical Sourcing & Supply Chain | Ethical Sourcing & Supply Chain: Contractors should provide documentation of supplier audits, certifications, and adherence to ethical sourcing standards. |
Quality |
| Environmental Impact | Environmental Impact: Preference for contractors with certifications like ISO 14001 or equivalent environmental management standards. |
Quality |
| Local Economic Benefit | Consideration of the contractor's contribution to the local economy through employment and procurement practices. |
Quality |
| Social Value & Community Impact | Evaluation of the contractor's initiatives that benefit the local community, such as training programs or community engagement activities. |
Quality |
| Health & Safety Standards | Assessment of the contractor's compliance with UK health and safety regulations and their commitment to maintaining a safe working environment. |
Quality |
| Cost & Value for Money | Analysis of the contractor's pricing structure to ensure it offers value for public funds without compromising on quality or ethical standards. |
Quality |
| References & Past Performance | Review of feedback from previous clients, particularly those in the public sector or with similar community-focused projects. |
Quality |
Weighting description
Evaluation Criteria
Criteria Weight Description
1. Ethical Sourcing & Supply Chain Evidence of responsible sourcing of materials, adherence to fair labour practices, and compliance with international human rights standards.
2. Environmental Impact Use of sustainable materials, energy-efficient technologies, and commitment to reducing carbon footprint. Preference for contractors with ISO 14001 certification or equivalent.
3. Local Economic Benefit Engagement of local workforce, use of local...
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Contracting authority
Bradley Stoke Town Council
- Public Procurement Organisation Number: PXBV-6874-MQGP
The Jubilee Centre, Little Acorns Pre School Savages Wood Road
Bradley Stoke
BS32 8HL
United Kingdom
Contact name: Philip Francis-Barber
Telephone: 07773280568
Email: philip.francis@bradleystoke.gov.uk
Website: https://www.bradleystoke.gov.uk/
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government