Section one: Contracting authority
one.1) Name and addresses
Southend City Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Liz Green
procurementops@southend.gov.uk
Telephone
+44 1702215000
Country
United Kingdom
Region code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SCC - TC06 Servicing, Maintenance & Responsive Repairs to Gas & Heating / Plumbing and Kitchen Plant & Equipment in Public Buildings and Schools within the City of Southend on Sea
Reference number
DN662123
two.1.2) Main CPV code
- 45259000 - Repair and maintenance of plant
two.1.3) Type of contract
Works
two.1.4) Short description
Southend on Sea City Council are seeking to engage experienced and qualified organisations for the provision of servicing, responsive repairs and maintenance to commercial and domestic gas and heating plant and equipment and responsive repairs to plumbing and kitchen plant and equipment within public buildings and schools in Southend on Sea. This procurement has been divided into 2 lots:
Lot 1 is for the appointment of a gas safe registered mechanical supplier for the provision of servicing, responsive repairs and maintenance to commercial and domestic gas and heating plant and equipment under a JCT Measured Term Contract 2016 Edition. The Council are seeking to appoint one service provider for this Lot.
Lot 2 is for the appointment of an organisation for the provision of responsive repairs to plumbing and kitchen plant and equipment under a JCT Measured Term Contract 2016
Edition. The Council are seeking to appoint one service provider for this Lot.
The aim of the contract is to provide quality services to responsive repairs and planned maintenance by suitably qualified engineers. Objectives include adhering to priority response time and managing a planned maintenance programme. The main outcomes are to ensure a reliable suitably accredited and qualified contractor is employed to ensure the plant and equipment remain reliable and compliant to relevant H&S legislation and British standards.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.1) Title
Servicing, Repair and Maintenance of Gas and Heating Plant and Equipment in Public Buildings and Schools
Lot No
1
two.2.2) Additional CPV code(s)
- 45259000 - Repair and maintenance of plant
- 50531100 - Repair and maintenance services of boilers
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Southend-on-Sea City Council manage and maintain multiple Public Buildings including some Educational Facilities. Lot 1 involves the regular planned maintenance and responsive repairs to the City's Gas and Heating Plant and Equipment.
The Council has concluded that its requirements are best achieved by appointing one supplier under this Lot to deliver the service under a JCT Measured Term Contract 2016 Edition.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Repair and Maintenance of Plumbing and Kitchen Plant and Equipment to Public Buildings and Schools
Lot No
2
two.2.2) Additional CPV code(s)
- 45330000 - Plumbing and sanitary works
- 50760000 - Repair and maintenance of public conveniences
- 50883000 - Repair and maintenance services of catering equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Southend-on-Sea City Council manage and maintain multiple Public Buildings including some Educational Facilities. Lot 2 involves responsive repairs to Plumbing and Kitchen Plant and Equipment.
The Council has concluded that its requirements are best achieved by appointing one supplier under this Lot to deliver the service under a JCT Measured Term Contract 2016 Edition.
two.2.5) Award criteria
Quality criterion - Name: Technical Questions / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-010289
Section five. Award of contract
Contract No
TC06
Lot No
1
Title
SCC - TC06 Servicing, Maintenance & Responsive Repairs to Gas & Heating Plant & Equipment in Public Buildings and Schools within the City of Southend on Sea
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2023
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
R & A Mechanical Services Ltd
Hockley
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £200,000 / Highest offer: £350,000 taken into consideration
Section five. Award of contract
Contract No
TC06
Lot No
2
Title
Repair and Maintenance of Plumbing and Kitchen Plant and Equipment to Public Buildings and Schools
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
1 August 2023
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
R & A Mechanical Services Ltd
Hockley
Country
United Kingdom
NUTS code
- UKH31 - Southend-on-Sea
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £325,000 / Highest offer: £450,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Services
London
Country
United Kingdom