Section one: Contracting authority
one.1) Name and addresses
Nottingham City Campus, Hucknall Road
NG5 1PB
Nottingham
NG5 1PB
Contact
Darren J. Statham
Country
United Kingdom
Region code
UKF14 - Nottingham
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Other type
NHS Trust
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Grounds Maintenance Services (Lot 1) and Winter Maintenance Services (Lot 2) to Nottingham University Hospitals NHS Trust's Sites 2025-2029
Reference number
C297281
two.1.2) Main CPV code
- 77314000 - Grounds maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The service shall consist of Grounds Maintenance (Lot 1), including but not limited to, grass cutting, and Winter Maintenance (Lot 2), including, but not limited to salt spreading, services to Nottingham University Hospitals NHS Trust (The Client)'s sites.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Grounds Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 77314000 - Grounds maintenance services
- 77340000 - Tree pruning and hedge trimming
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77311000 - Ornamental and pleasure gardens maintenance services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
Main site or place of performance
Queens Medical Centre, Derby Road, Nottingham, NG7 2UH & Nottingham City Hospital, Hucknall Road, Nottingham NG5 1PB.
two.2.4) Description of the procurement
The works shall consist of maintenance operations to grass and shrub beds and where specifically instructed, related grounds maintenance activities at the Client's two main hospital sites: Nottingham City Hospital and the Queen's Medical Centre.
The operations will include:
- Grass mowing
- Shrub, tree and hedge trimming / pruning
- Tree surveys
- Tree works
- Weeding control and mulching of planted areas
- Low level work to trees
- Weed and moss control on paths, car parks, drying areas and other such hard surfaces in the property.
Services may be required at new/additional property during the service period (e.g. new site coming online following completion of a separate building project) and therefore any values specified in this notice may increase in excess of 50% as a result of such a change.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
For both Lot 1 & Lot 2, the service period is 24 months, with three potential one year extensions, meaning the service period may be extended to a maximum of 60 months. Extensions shall be granted on the basis of good performance.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Award criteria
Criteria below:
Quality criterion - Name: Technical / Weighting: 40
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 50
two.2) Description
two.2.1) Title
Lot 2 - Winter Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 90620000 - Snow-clearing services
- 90630000 - Ice-clearing services
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
Main site or place of performance
Queens Medical Centre, Derby Road, Nottingham, NG7 2UH & Nottingham City Hospital, Hucknall Road, Nottingham NG5 1PB & Ropewalk House, 113 The Ropewalk, Nottingham, NG1 5DU
two.2.4) Description of the procurement
The Contractor shall provide comprehensive Winter Maintenance Services, specifically appropriate snow clearance and/or gritting services (the service), to the Client’s sites. This is to facilitate safe access for the client’s staff, members of the public, patients and other 3rd parties to the property.
The Contractor and shall be responsible for ensuring the key objectives of the service are maintained, specifically:
- Responding to adverse weather conditions twenty-four hours a day, seven days a week
- Maintaining safe, logical and clear vehicle and pedestrian circulation routes across the property at all times
- Minimising disruption to the property, its core services, staff, patients, visiting members of the public and any adjoining neighbours
Services may be required at new/additional property during the service period (e.g. new site coming online following completion of a separate building project) and therefore any values specified in this notice may increase in excess of 50% as a result of such a change.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
For both Lot 1 & Lot 2, the service period is 24 months, with three potential one year extensions, meaning the service period may be extended to a maximum of 60 months. Extensions shall be granted on the basis of good performance.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Award criteria
Criteria below:
Quality criterion - Name: Technical / Weighting: 50
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 40
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As set out in the procurement documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As set out in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 August 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
19 August 2024
Local time
12:00pm
Place
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 2029
six.3) Additional information
For unrestricted and full direct access to the procurement documents, please visit https://health-family.force.com/s/Welcome and register an interest in the oppurtunity.
If you have any problems with the Electronic Portal, you should contact the helpdesk on 0800 9956035 or by sending an email to support-health@atamis.co.uk . The helpline is open Monday to Friday between 8 am and 6 pm excluding public and bank holidays.
six.4) Procedures for review
six.4.1) Review body
High Court
The Strand
London
WC2A 2LL UK
Country
United Kingdom
Internet address
https://www.judiciary.uk/courts-and-tribunals/high-court/
six.4.2) Body responsible for mediation procedures
High Court
The Strand
London
WC2A 2LL UK
Country
United Kingdom
Internet address
https://www.judiciary.uk/courts-and-tribunals/high-court/
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Nottingham University Hospitals NHS Trust (The Client) will incorporate a minimum 10 calendar days standstill period at the point of information on the award of the contract, as communicated to Bidders. Applicants who are unsuccessful shall be informed by the Client as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.