Scope
Description
East Cambridgeshire District Council Home Improvement Agency wishes to invite tenders for the provision of disabled adaptations to residential properties with the district of Fenland District Council. The total annual value of the 4-year framework is anticipated to be between £1.2M to £2M per annum which is dependent on annual government funding and funding rollovers from previous years, this figure is aggregated across all Lots and contractors. There are 4 separate Lots. Each Lot can have a maximum of five contractors awarded framework supplier status determined by the highest five bidders for each lot.
Lots are:
• Lot 1 - Bathroom Works (Up to 5 contractors).
• Lot 2 - Internal Works and Access (Up to 5 contractors).
• Lot 3 - External Works and Access (Up to 5 contractors).
• Lot 4 - Heating Works (Up to 5 contractors).
Expressions of interest and to view tender documents open until Thursday 26th June with a tender deadline date of Friday 11th July 2025 12 noon
Commercial tool
Establishes a framework
Total value (estimated)
- £8,000,000 excluding VAT
- £9,600,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2028
- Possible extension to 31 August 2029
- 4 years
Description of possible extension:
A further 12 month extension available subject to satisfactory performance and contract still delivering value for money. Also to allow for a new procurement to take place due to local government re-organisation.
Options
The right to additional purchases while the contract is valid.
As a framework for disabled adaptations allowance is included for additional works within that scope but not necessary fully identified in the ITT.
Main procurement category
Works
Contract locations
- UKH - East of England
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. Bathroom Works
Description
Bathroom Works for Disabled Adaptations and as requested by the Home Improvement Agency
Lot value (estimated)
- £5,000,000 excluding VAT
- £6,000,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45211310 - Bathrooms construction work
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 2. Internal Works and Access
Description
Internal Building works to provide disabled adaptations or as instructed by the Home Improvement Agency
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 44115800 - Building internal fittings
- 45000000 - Construction work
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 3. External Works and Access
Description
External works and access for disabled adaptions to properties or as instructed by the Home Improvement Agency
Lot value (estimated)
- £1,000,000 excluding VAT
- £1,200,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45000000 - Construction work
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Lot 4. Heating Works
Description
Heating Works as instructed by the Home Improvement Agency Services
Lot value (estimated)
- £500,000 excluding VAT
- £600,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 44621220 - Central-heating boilers
- 45232141 - Heating works
Same for all lots
Contract locations, contract dates and options are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
A schedule of rates
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Particular suitability
Lot 1. Bathroom Works
Lot 2. Internal Works and Access
Lot 3. External Works and Access
Lot 4. Heating Works
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
11 July 2025, 12:00pm
Submission address and any special instructions
Tender Portal is Proactis due north, link to register and view tender documents is:
https://procontract.due-north.com/RFx/RFxSummary?rfxId=0fbc8357-e02f-f011-8136-005056b64545
Expressions of interest deadline is Thursday 26th June 2025 with a tender return deadline date of Friday 11th of July 2025 12 noon.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
15 August 2025
Award criteria
| Name | Type |
|---|---|
| Price | Price |
| Quality | Quality |
Weighting description
3.1 The Award Criteria Questionnaire carries a total weight of 100%. This is split between the following sections:
3.1.1 Price (60%)
3.1.2 Quality (40%)
The scores from these sections will be added together and the bidder with the highest overall score will be awarded the contract
As explained in the ITT.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
https://procontract.due-north.com/RFx/RFxSummary?rfxId=0fbc8357-e02f-f011-8136-005056b64545
Proactis Due North procurement portal
Contracting authority
East Cambridgeshire District Council
- Public Procurement Organisation Number: PQBT-2817-GJGV
The Grange, Nutholt Lane
Ely
CB7 4EE
United Kingdom
Email: procurement@eastcambs.gov.uk
Region: UKH12 - Cambridgeshire CC
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Fenland District Council
Summary of their role in this procurement: Procurement Administration/Agent
- Public Procurement Organisation Number: PGPJ-1712-LJNH
County Road
March
PE15 8NQ
United Kingdom
Email: procurement@fenland.gov.uk
Region: UKH12 - Cambridgeshire CC