Section one: Contracting authority
one.1) Name and addresses
Ark Housing Association
3 Lochside Way
Edinburgh
EH12 9DT
Telephone
+44 1314479027
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA27685
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Other type
Registered Social Landlord
one.5) Main activity
Other activity
Housing & Adult Social Care
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HR and Payroll Management System
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation’s scheduling system.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £260,000
two.2) Description
two.2.2) Additional CPV code(s)
- 48450000 - Time accounting or human resources software package
- 79631000 - Personnel and payroll services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
two.2.4) Description of the procurement
This tender is for the provision of an integrated Payroll and Human Resources Management System with an inhouse payroll team and provision to link to the organisation’s scheduling system.
Appendix G provides more detailed information on the System Requirements.
two.2.5) Award criteria
Quality criterion - Name: Product features / Weighting: 20
Quality criterion - Name: Product/System integration / Weighting: 10
Quality criterion - Name: Resourcing of contract / Weighting: 10
Quality criterion - Name: Account management / Weighting: 10
Quality criterion - Name: Added value and innovation / Weighting: 10
Quality criterion - Name: Knowledge and understanding of the brief / Weighting: 5
Quality criterion - Name: Knowledge and understanding of the sector / Weighting: 5
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-008335
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 May 2025
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 5
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Technoivity
36 Village Way
Ashford
TW15 2LB
Telephone
+44 7811180543
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £260,000
Section six. Complementary information
six.3) Additional information
(SC Ref:799125)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court & Justice of the Peace Court
27 Chamber Street
Edinburgh
EH1 1LB
Country
United Kingdom