Section one: Contracting authority
one.1) Name and addresses
Home Office
GRO Smedley Hydro, Trafalgar Road, Birkdale
Southport
PR8 2HH
HOCommercialdurham@hmpo.gov.uk
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Courier services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Contract for provision of international untracked mail service for General Register Office (GRO)
two.1.2) Main CPV code
- 64120000 - Courier services
two.1.3) Type of contract
Services
two.1.4) Short description
Awarded Contract for provision of international untracked mail service for General Register Office
The Contracting Authority (the Secretary of State for the Home Department) has completed a Direct Award Procedure under Lot 3 of the RM6280 Framework compliant with Public Contract Regulations 2015, and is awarding a contract for the provision of international untracked mail service for General Register Office.
This is a 3 year contract with an option to extend by a further two 12 month periods. The contract value quoted relates to the maximum possible contract term of 5 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £361,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Contracting Authority (the Secretary of State for the Home Department) has completed a Direct Award Procedure under Lot 3 of the RM6280 Framework compliant with Public Contract Regulations 2015, and is awarding a contract for the provision of international untracked mail service for General Register Office.
A three year contract term commenced on 28th April 2025, and will conclude on 27th April 2028. The Contracting Authority has the option to extend the contract by two further 12-month periods, at its discretion. The contract value quoted relates to the maximum possible contract term of 5 years.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
As per the RM6280 Schedule 7 (Call-Off Award Procedure) Annex A: Direct award criteria the tender has been evaluated on the basis of price (based on the provided Framework Prices). No further areas were scored as part of the direct award assessment.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
All the criteria for a direct award under the existing RM6280 Framework have been are met, and this option is compliant with Public Contract Regulations 2015 due to the urgency within which the new service must be in place and the Contracting Authority has clearly established which supplier meets its needs at the lowest price.
As per the conditions of a direct award under RM6280, the existing framework core terms and schedules have been used unchanged to manage this service.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
C15738
Title
Contract for GRO International Mail Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
17 April 2025
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
G3 Worldwide Mail (UK) Limited
A1 Parkway Trading Estate, Cranford Lane
Hounslow
TW5 9QA
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
00545421
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £361,000
Total value of the contract/lot: £361,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Country
United Kingdom