Section one: Contracting authority
one.1) Name and addresses
Defra Network eTendering Portal
17 Nobel House
London
SW1P 3JR
Jonathan.Rosenfeld@defra.gov.uk
Telephone
+44 2072385921
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs
one.3) Communication
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
E.L.M Payments Development (Lot-1) and Payments Verification (Lot-2) Prior Information Notice
two.1.2) Main CPV code
- 73210000 - Research consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Defra’s E.L.M. programme requires the provision of two separate flexible contracts with suppliers with the agricultural and ecological expertise required for 1. developing payment rates and 2. the independent verification of the calculated rates.
The tender seeks to establish 2 separate call-off contracts for Lot-1 (consisting of sub lot-1A and Lot-1B) of the tender and Lot-2 of the tender.
It is expected that Lot 1A and 1B will be delivered by a single supplier, while Lot 2 will be delivered by a separate independent supplier to Lot 1A and 1B to maintain objectivity of the verification.
The contracts would initially be for a fixed 2 years, followed by the possibility of two 1-year extension up to a maximum of 4 years in total.
Further high level details of the lots are as follows:
LOT-1: Payments Data, Calculations and bespoke ad hoc research
• Lot-1A) Technical support for the calculation of E.L.M. payment rates
- The production of new building blocks that are needed for E.L.M actions, with clear sources of data and assumptions. Primarily this will be national averages, but some local/bespoke building blocks will be required (see Annex 1 for worked examples).
- Generate assumptions, in collaboration with DEFRA specialists, needed for payment calculations on how an E.L.M action affects a particular farming system.
- Construct payment calculations, using the above information, in our payments calculator and ensure our model can be scaled up in size for new payment calculations.
• Lot-1B) Provide support to E.L.M. payment policy development through bespoke research projects, as specified and agreed between E.L.M. and the supplier(s) throughout the contract.
LOT-2: Verification of Payments Data calculated (by the contractor awarded lot-1A).
An independent consultancy to provide assurance on the data, assumptions and payment calculations produced in lot-1A) to ensure they stand up to scrutiny from the main bodies interested in the technicalities of our payment calculations.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
two.2) Description
two.2.1) Title
Lot No
E.L.M Payment Rates Development (Lot-1)
two.2.2) Additional CPV code(s)
- 73210000 - Research consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
LOT-1: Payments Data, Calculations and bespoke ad hoc research
Lot-1A) Technical support for the calculation of E.L.M. payment rates
• The production of new building blocks that are needed for E.L.M actions, with clear sources of data and assumptions. Primarily this will be national averages, but some local/bespoke building blocks will be required (see Annex 1 for worked examples).
• Generate assumptions, in collaboration with DEFRA specialists, needed for payment calculations on how an E.L.M action affects a particular farming system.
• Construct payment calculations, using the above information, in our payments calculator and ensure our model can be scaled up in size for new payment calculations.
Lot-1B) Provide support to E.L.M. payment policy development through bespoke research projects, as specified and agreed between E.L.M. and the supplier(s) throughout the contract.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 2 years + 1 year extension + 1 year extension
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
E.L.M Independent Verification of Payment Rates (Lot-2)
two.2.2) Additional CPV code(s)
- 73210000 - Research consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
LOT-2: Verification of Payments Data calculated (by the contractor awarded lot-1A).
An independent consultancy to provide assurance on the data, assumptions and payment calculations produced in lot-1A) to ensure they stand up to scrutiny from the main bodies interested in the technicalities of our payment calculations.
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Initial 2 years + 1 year extension + 1 year extension.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.3) Estimated date of publication of contract notice
1 October 2021
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Defra Group Commercial Conditions of Contract, Short Form Enhanced (May 2021)
three.1.2) Economic and financial standing
List and brief description of selection criteria
Most Economically Advantageous Tender
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section six. Complementary information
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
OPEN PRE_MARKET ENGAGEMENT:
Defra will be holding an open market engagement event for E.L.M Payments Development (Lot-1) and Payments Verification (Lot-2) on Tuesday the 14th of September at 11:05am - 12:05pm.
The meeting link is as follows:
Kind regards,
Jon Rosenfeld | Senior Category Officer | Defra Environmental Goods and Services Commercial Team |
Future Farming and Countryside Programme | Department for Environment, Food & Rural Affairs |
Mobile: +44(0)7393 008200 |
Email: jonathan.rosenfeld@defra.gov.uk |
DEF 2 Marsham St, London SW1P 4DF |
six.4) Procedures for review
six.4.1) Review body
Department for Environment, Food & Rural Affairs
DEF 2 Marsham Street
London
SW1P 4DF
jonathan.rosenfeld@defra.gov.uk
Country
United Kingdom