Section one: Contracting authority
one.1) Name and addresses
Derbyshire County Council
County Hall
Matlock
DE4 3AG
Contact
Miss Carolyne Knott
carolyne.knott@derbyshire.gov.uk
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
Buyer's address
https://www.eastmidstenders.org/
one.1) Name and addresses
Derby City Council
Derby
carolyne.knott@derbyshire.gov.uk
Country
United Kingdom
Region code
UKF1 - Derbyshire and Nottinghamshire
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CCS003 Supply and Delivery of Fresh Produce and Potatoes
Reference number
DN627804
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
Derbyshire County Council (The Council) Children’s Services Catering Service is seeking a supplier for the provision of fresh produce and potatoes for schools and establishments located within the geographical area of Derbyshire, Derby and neighbouring counties as per Appendix D Schedule of Establishments.
Derbyshire County Council’s Catering Service is one of the largest specialist education caterers in the country serving around 60,000 meals to school pupils daily.
The contract shall be for an initial 3-year period commencing 1st January 2023 with options to extend for two further periods of 2 years up to a maximum of 7 years. Currently the Council’s Children’s Services administrates and manages the contract on behalf of both Derbyshire County Council and Derby City Council.
two.1.5) Estimated total value
Value excluding VAT: £5,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF1 - Derbyshire and Nottinghamshire
two.2.4) Description of the procurement
Derbyshire County Council (The Council) Children’s Services Catering Service is seeking a supplier for the provision of fresh produce and potatoes for schools and establishments located within the geographical area of Derbyshire, Derby and neighbouring counties as per Appendix D Schedule of Establishments.
Derbyshire County Council’s Catering Service is one of the largest specialist education caterers in the country serving around 60,000 meals to school pupils daily.
The contract shall be for an initial 3-year period commencing 1st January 2023 with options to extend for two further periods of 2 years up to a maximum of 7 years. Currently the Council’s Children’s Services administrates and manages the contract on behalf of both Derbyshire County Council and Derby City Council.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 35
Price - Weighting: 65
two.2.6) Estimated value
Value excluding VAT: £5,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There are option to extend this contract for a maximum of two additional twelve month periods.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 September 2022
Local time
11:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 September 2022
Local time
11:00am
Place
Matlock, Derbyshire
Information about authorised persons and opening procedure
Senior Officers of the Council
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
High Court (Technology and Construction Court) Royal Courts of Justice
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Derbyshire County Council will incorporate a minimum 10 calendar days (or 15 if non-electronic or fax methods used) standstill period at the point information on the award of the contract is communicated to the relevant economic operators. Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2015 (as amended) (the Regulations). Such information should be requested from the addressee in Section 1.1. If an appeal regarding the award of the contract has not been successfully resolved the Regulations provide for the aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the Regulations, to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought as soon as possible.
six.4.4) Service from which information about the review procedure may be obtained
Derbyshire County Council
Matlock
Country
United Kingdom