Section one: Contracting authority
one.1) Name and addresses
Bath Spa University
Newton Park, Newton St Loe
Bath
BA2 9BN
Contact
Victoria Johnson
Telephone
+44 1225875875
Country
United Kingdom
Region code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
one.3) Communication
Additional information can be obtained from another address:
Bath Spa University
Newton Park, Newton St Loe
Bath
BA2 9BN
Contact
Victoria Johnson
Telephone
+44 1225875875
Country
United Kingdom
Region code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
https://www.delta-esourcing.com/delta/signup.html?userType=supplier
Buyer's address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.delta-esourcing.com/delta/signup.html?userType=supplier
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Timetabling and Resourcing System
Reference number
BSU/005/2024
two.1.2) Main CPV code
- 72200000 - Software programming and consultancy services
- FA01 - For educational use
- JA02 - For computer software
- TA39 - For timetables
two.1.3) Type of contract
Services
two.1.4) Short description
Bath Spa University (BSU) plans to undertake a procurement exercise for an end-to-end timetabling and room booking solution later in 2024. This prior information notice is to inform the market for pre-market engagement purposes and allow for pre-registration on our etendering system.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Main site or place of performance
Bath and North East Somerset, North Somerset and South Gloucestershire
two.2.4) Description of the procurement
BSU’s timetabling team manage all aspects of student timetabling, producing teaching timetables for all of the University's modules, individual, personalised timetables to staff who teach on timetabled module sessions and the students who are enrolled on them. BSU requires a solution for the management of their entire, end to end timetabling and resourcing process. The solution should provide functionality to digitise timetable planning and publishing activity, through a single platform which offers user self-service. The solution should provide automation of key processes and the integration of student data. All actions should be managed in-system, and there should be no requirement for manual activities in third-party applications. Room booking functionality should be incorporated into the platform as an integrated software. Additionally, there should be integrated analytic functionality and the ability for users to define constraints as they apply to the timetable, integrated room booking functionality, and allow for one-off requirements. It is anticipated that any new solution will be implemented for the start of the academic year 2025, and system fully live for the next semester in February 2026. Key integrations with our existing systems including: - Student Record System - Attendance Monitoring - Learning Analytics Platform - Virtual Learning and video conferencing platform - Lecture Capture and Recording Platform - MS Data Reporting Platform - Employee Records System - Workload Allocation Management System - MS and IOS Calendar functionality - Estate Management Platform which maintains room floor plan data.
two.3) Estimated date of publication of contract notice
3 September 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section six. Complementary information
six.3) Additional information
Please register your interest in this opportunity on our eTendering portal (Delta), access code is A8ZJYPK4JP and email procurement@bathspa.ac.uk quoting BSU/005/2024 Timetabling and Resourcing System. Further information will become available as the procurement progresses.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/A8ZJYPK4JP
GO Reference: GO-2024717-PRO-26917495