Section one: Contracting authority
one.1) Name and addresses
Brighton Dome & Festival Ltd
12a Pavilion Buildings, Castle Square
Brighton
BN1 1EE
Contact
Andy Furneaux
andy.furneaux@brightondome.org
Telephone
+44 1273261515
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Audio, Lighting and AV Equipment Tender
two.1.2) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.1.3) Type of contract
Supplies
two.1.4) Short description
Brighton Dome & Festival Ltd (BDBF) wishes to invite tender submissions for the supply of lighting, audio and AV equipment for use in the newly developed Corn Exchange and Studio Theatre spaces.
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £609,549.25
two.2) Description
two.2.1) Title
Audio visual equipment (incl sound)
Lot No
2
two.2.2) Additional CPV code(s)
- 32342410 - Sound equipment
- 32350000 - Parts of sound and video equipment
- 32321200 - Audio-visual equipment
two.2.3) Place of performance
NUTS codes
- UKJ21 - Brighton and Hove
Main site or place of performance
Brighton Dome; Corn Exchange and Studio venues
two.2.4) Description of the procurement
Purchase of professional, live events and theatrical sound and video equipment.
Both the venues we are buying for are multi-functional and able to cope with multiple formats, so it is important that all equipment be able to withstand the rigours of being rigged and derigged and provide a wide range of functionality to different sized events when in use.
We are looking for equipment that would be capable of covering events across genres including theatre, contemporary dance, live music and conferencing.
Equipment should have low environmental impact across the supply chain, have good aftersales product support and servicing options.
For visuals we are primarily looking at projectors and projection screens.
For Audio we are a D&B house in our main venue (Brighton Dome, Concert Hall) and would look for equipment that is cross compatible with this. We are looking speakers etc. and control surfaces.
An ideal kit list would be:
VISUAL
1 x Panasonic MZ10KLB Laser Projector with flying kit/frame
1 x 16' Fastfold Screen (16:9 aspect ratio) with front and rear surfaces, legs, case and hanging brackets and steels.
1 x 12' Fastfold Screen (16:9 aspect ratio) with front surface only, legs, case and hanging brackets and steels.
Signal conversion hardware
2x mini-Mac set up with Qlab, keyboard, mouse and monitor.
AUDIO
CORN EXCHANGE
8 x V8 NL4
4 x V-GSUB NL4
4 x Y7P NL4
2 x D80 NL4
2 x V Flying Adaptor
4 x YP Mounting Bracket
(to include power and data distribution as required)
Digico SD12 plus SD- Rack
or Yamaha CL5 plus RIO 3224-D2 Stage IO
STUDIO
4 x E8 NL4
4 x E5 NL4
2 x E12X-SUB NL4
1 x D20
4 x E8 Flying Bracket
4 x Ball Joint Adapter
4 x M10 Fixing Plate
1 x 50m EtherCon Drum plus cross stage expansion link.
(to include other power and data distribution as required)
Allen & Heath SQ6 or Midas M32 to include stage racks and cabling.
Shure SM58 x 8
Shure SM57 x 4
AKG C414 XLS x 4
Neumann KMS 105 x 2
BSS AR 133 x 12
Neumann KM184 x 4
Shure ULXD 6 Way Radio Mic Kit x 2
Selection of K&M Mic Stands (12 Tall Booms and 12 Small Booms for example)
COMMS
CORN EXCHANGE
1x Clear-com HelixNet Digital Network system with 4x Headsets and packs
1x DX300ES wireless base station
STUDIO
1x Clear-com HelixNet Digital Network system with 4x Headsets and packs
1x DX300ES wireless base station
Shared between the 2 spaces;
6x Wireless beltpacks and lightweight headsets
two.2.5) Award criteria
Quality criterion - Name: Quality, suitability and functionality of equipment / Weighting: 30%
Quality criterion - Name: Warranty, support and servicing (incl training) / Weighting: 20%
Quality criterion - Name: Sustainability / Weighting: 10%
Cost criterion - Name: Cost and value for money / Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Assistive Listening Systems
Lot No
3
two.2.2) Additional CPV code(s)
- 33196200 - Devices for the disabled
two.2.3) Place of performance
NUTS codes
- UKJ21 - Brighton and Hove
Main site or place of performance
Brighton Dome; Corn Exchange and Studio venues.
two.2.4) Description of the procurement
Purchase of customer facing assistive listening technology.
We aim to cover multiple venues with one adaptable system.
Our venues are adaptable and host multiple events across many different art forms. The assistive technology should provide the best possible range of benefits to the customer.
An ideal system would be Sennheiser Mobile Connect.
two.2.5) Award criteria
Quality criterion - Name: Quality, suitability and functionality of equipment / Weighting: 30%
Quality criterion - Name: Warranty, support and servicing (incl training) / Weighting: 20%
Quality criterion - Name: Sustainability / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lighting equipment
Lot No
1
two.2.2) Additional CPV code(s)
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 31521300 - Portable electric lamps
- 31527260 - Lighting systems
two.2.3) Place of performance
NUTS codes
- UKJ21 - Brighton and Hove
Main site or place of performance
Brighton Dome; Corn Exchange and Studio venues.
two.2.4) Description of the procurement
Provision of lighting equipment, cabling and control for two event spaces.
Both the venues we are buying for are multi-functional and able to cope with multiple formats, so it is important that all equipment be able to withstand the rigours of being rigged and derigged and provide a wide range of functionality when in use.
We are looking for a range of fixtures types that would be capable of covering events across genres including theatre, contemporary dance, live music and conferencing.
Fixtures should have low environmental impact across the supply chain, have good aftersales product support and servicing options.
An ideal kit list would be:
CORN EXCHANGE
HighEnd HyBeam3000 x 7
HighEnd SolaFrame 1000 x 12
HighEnd SolaWash 1000 x 10
ETC ColorSource cyc units x 12 (6 top, 6 bottom)
Martin VDO atomic bold(blinder/strobe) X8
2x tour Force II hazer
Followpsots x 2
STUDIO
30x ETC Lustre series 3 profiles
18x ETC desires led fresnels
13x High End Lonestars
4x High End SolaWash 1000
8x colorsource cyc units
4x Martin VDO atomic bold (blinder/strobe)
1x tour Force II hazer
two.2.5) Award criteria
Quality criterion - Name: Quality, suitability and functionality of equipment / Weighting: 30%
Quality criterion - Name: Warranty, support and servicing (including training) / Weighting: 20%
Quality criterion - Name: Sustainabiilty / Weighting: 10%
Cost criterion - Name: Cost and value for money / Weighting: 40%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-021414
Section five. Award of contract
Lot No
1
Title
Lighting equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 June 2022
five.2.2) Information about tenders
Number of tenders received: 7
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 7
Number of tenders received by electronic means: 7
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Stage Electrics Partnership Ltd
Encore House, Unit 3, Britannia Road
Patchway, Bristol
BS34 5TA
Telephone
+44 1179379654
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £352,149.25
Section five. Award of contract
Lot No
2
Title
Audio visual equipment (incl sound)
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 June 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Hiykon Limited
60 Victoria Road
Burgess Hill
RH15 9LR
Telephone
+44 1444871433
Country
United Kingdom
NUTS code
- UKJ - South East (England)
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £250,900
Section five. Award of contract
Lot No
3
Title
Assistive Listening Systems
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 June 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Marquee Installations Ltd t/a HD Pro Audio
Unit 5 Shepperton Business Park
Shepperton
TW17 8BA
Telephone
+44 1784433687
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £6,500
Section six. Complementary information
six.3) Additional information
Due to the age of our buildings (around 200 years old), even with the renovations some restrictions of weight remain so this should be taken into consideration upon tender.
Those invited to tender will be requested to supply details on warranties, delivery costs, initial set up, training and ongoing support.
It will be essential that suppliers demonstrate no conflicts of interest.
(MT Ref:227086)
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
Cabinet Office
London
publicprocurementreview@cabinetoffice.gov.uk
Telephone
+44 3450103503
Country
United Kingdom
Internet address
https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit