Section one: Contracting authority
one.1) Name and addresses
University of Sunderland
3rd Floor Edinburgh Building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom
NUTS code
UKC23 - Sunderland
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/universityofsunderland/aspx/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/universityofsunderland/aspx/
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Bus and Coach Hire with driver
Reference number
UoS/Bus and Coach hire with driver/0622
two.1.2) Main CPV code
- 60172000 - Hire of buses and coaches with driver
two.1.3) Type of contract
Services
two.1.4) Short description
The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus and Coach hire with driver requirements from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example London)
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC23 - Sunderland
- UKI42 - Tower Hamlets
Main site or place of performance
Sunderland, Tyne and Wear main campusesandLondon Canary Wharf possible future additional services
two.2.4) Description of the procurement
The University of Sunderland and its subsidiaries are looking to engage with a one stop shop supplier for its Bus & Coach hire with driver requirements, from approximately October 2022 to October 2025 (with up to 2 x 1 year extensions taking it to a possible October 2027 contract). The overall contract value is estimated at GBP £900,000 over 5 years’ (the maximum contract length) i.e. GBP £180,000 per annum (excluding VAT where applicable) - note there are no guarantees on spend levels. We also reserve the right to spend an additional 50% of the original anticipated spend, subject to changes to requirements across the University for the duration of the award.Our coach and bus requirements vary throughout the year and in the past have included various student sports team journeys, school visits to and from our Sunderland campuses, open-day shuttle buses across the campuses, airport collections, various student trips across the North-East and beyond (including for example our London Campus), and any other journeys that may be required (both ad-hoc and routine).Bus and coach providers must have available a variety of vehicles to ensure the specific journey and groups are serviced appropriately (including some with wheelchair access, etc). Additionally, a clear booking process, essential duty of care, fleet maintenance and cleanliness, clear management responsibilities and experienced fully trained drivers are required to meet our requirements.By expressing your interest in the tender through InTend you will be given access to all the tender documents which outline the requirements and relevant dates, essential information, and what is required.Closing date for submission of tenders is 12 noon Monday 12th September 2022
two.2.5) Award criteria
Quality criterion - Name: Qualitative / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
18 October 2022
End date
17 October 2027
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
Various Projects funded by EU or other
two.2.14) Additional information
Any commissions under this contract or framework maybe subject to external funding from bodies such as DfE, Arts Council, Heritage Lottery Fund, LEP, etc and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 September 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 8 December 2022
four.2.7) Conditions for opening of tenders
Date
12 September 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Sunderland
3rd floor, Edinburgh building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom
Internet address
six.4.2) Body responsible for mediation procedures
University of Sunderland, Legal Services
4th floor, Edinburgh building, Chester Road
Sunderland
SR1 3SD
Country
United Kingdom