Section one: Contracting authority
one.1) Name and addresses
Ministry of Defence
DEF Commercial Head Office BP3, Room 2.1.02, Level 2, Kentigern House, 65 Brown Street, Glasgow, G2 8EX, United Kingdom
Glasgow
Contact
DAVID DEVLIN
Telephone
+44 3001557429
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Defence
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Mediation Sevices for MOD
Reference number
HOCS3b/00034
two.1.2) Main CPV code
- 79630000 - Personnel services except placement and supply services
two.1.3) Type of contract
Services
two.1.4) Short description
Mediation services for MOD personnel
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £150,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH23 - Hertfordshire
Main site or place of performance
Hertfordshire
two.2.4) Description of the procurement
Amendment to existing contract to extend from an original expiry date of 14.9.21 to 13.6.22
two.2.5) Award criteria
Quality criterion - Name: Cost criterion - Name: Value for Money / Weighting: 100
Cost criterion - Name: Cost criterion - Name: Value for Money / Weighting: 100
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The Authority placed a Contract in September 2016 for the outsourcing of Mediation services for personal in disagreement with MOD. The Contract was let with a value of £600K with an expiry date of September 2020 and was amended to expire on 13th September 2021. Due to a number of pressing priorities, the MOD has been unable to support a new competitive procurement exercise intended to have a new contract in place by 14th September 2021 and is only now able to consider procurement activity for a new contract. However, a gap in the provision of this service cannot be accommodated and therefore the current contract requires to be extended for a further 9 months until end of June 2022.
It is considered that this further amendment can be accommodated through Regulation 32 on the basis that competition is absent for technical reasons.
The current Contract is with Conflict Management to deliver mediation services and training, to MOD, and is due to expire in Sep 21. The D&I Directorate requires more time to fully scope it’s future requirement with a view to conducting a competitive procurement exercise and letting a new contract with a broader remit. It believes therefore that an extension to the existing Contract is required until June 2022 at a value of £150K is required to facilitate this scoping exercise and continue to deliver the service until a new, competitively tendered, Contract can be let.
In the event, this extension was not made, this would impact the lived experience of all personnel requiring the mediation service, at a potentially particularly vulnerable moment for them. Mediation is integral to early resolution of grievances. It is most impactful by using the assistance of trained, independent mediators is encouraged and set out in Policy (JSP 763 and BHDV). Mediation empowers people to work together to resolve issues; it can be less stressful and have a reduced negative impact on morale as well as being time and cost efficient. In addition, MOD, needs to build’s its capability in effectively deploying and using Mediation at the earliest point to mitigate lengthy and costly complaints much earlier where appropriate. The effective use of Mediation has been proven to resolve interpersonal disputes more successful that, relying on complaints procedures which can take up to 105 weeks to be completed with many in the Services taking much longer.
The original intention had been to tender for a new contract to be in place for Sept 21. However, due to a number of other Defence priorities, this timescale was not able to be met.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract
Contract No
HOCS3B/00034
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 August 2021
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Conflict Management Plus Ltd
Low Farm, Brook Road, BASSINGBOURN, SG8 5NT
BASSINGBOURN
Telephone
+44 1763784986
Country
United Kingdom
NUTS code
- UKH23 - Hertfordshire
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £150,000
Section six. Complementary information
six.3) Additional information
The Authority placed a Contract in September 2016 for the outsourcing of Mediation services for personal in disagreement with MOD. The Contract was let with a value of £600K with an expiry date of September 2020 and was amended to expire on 13th September 2021. Due to a number of pressing priorities, the MOD has been unable to support a new competitive procurement exercise intended to have a new contract in place by 14th September 2021 and is only now able to consider procurement activity for a new contract. However, a gap in the provision of this service cannot be accommodated and therefore the current contract requires to be extended for a further 9 months until end of June 2022.
It is considered that this further amendment can be accommodated through Regulation 32 on the basis that competition is absent for technical reasons.
six.4) Procedures for review
six.4.1) Review body
DEF Commercial Head Office BP3, ROOM 2.1.02, LEVEL 2, KENTIGERN HOUSE, 65 BROWN STREET, GLASGOW, G2 8EX, United Kingdom
GLASGOW
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
DEF Commercial Head Office BP3, ROOM 2.1.102, LEVEL 2, KENTIGERN HOUSE, 65 BROWN STREET, GLASGOW, G2 8EX, United Kingdom
GLASGOW
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
DEF Commercial Head Office BP3, ROOM 2.1.02, LEVEL 2, KENTIGERN HOUSE, 65 BROWN STREET, GLASGOW, G2 8EX, United Kingdom
GLASGOW
Country
United Kingdom